Executive Administrative Specialist

Job Description

Take Your Corporate Career to the Next Level 

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder’s Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our corporate employees are part of the Kleinfelder ecosystem – supporting the projects that improve the communities we work and live in.  

Step into Your New Role 

Executive Administrative Specialist to the Technical Director

The Kleinfelder Technical Network (KTN) has three fundamental components to its mission and impact on the company:

• Ensure Quality
• Grow the Business
• Manage Knowledge

The KTN structure is designed to accomplish these elements of the mission by clearly defining the roles and responsibilities of the individuals designated as KTN leadership. The Technical Director manages the KTN, & the Technical Director Executive Administrative Specialist provides administrative support as described below.

Qualities

• Both externally (client, marketplace) & internally (staffing) mindful
• Communicative
• Cost-effective mindset
• Creative
• Excellent time management
• Growth-oriented
• Innovative
• Nimble
• Open-minded
• Organized
• Quality-oriented
• Safe
• Strategic
• Supportive
• Team mindset

Responsibilities

• Support development of and manage internal and external company communication, including website information and Teams’ sites
• Support development and growth of the KTN and its leadership, including the Technical Director, Service Line Leadership Teams, and the Communities of Practice
• Support the Quality Program including incorporating edits to standards/procedures, coordinating approvals of Quality Reviewers (QRs) and Independent Technical Reviewers (ITRs) and support for the Review Hub and Quality Good Catches. Develop Quality Flashes based on Quality Good Catches.
• Support the review, authorization, and maintenance of various tasks under the KTN budget per direction of the Technical Director including External Organizations, Standards, and Software.

Specific responsibilities include the following:

Quality

• Maintain ITR, QR, PM and Provisional processes, approvals, and staffing lists
• Maintain and support the TGDs
• Maintain and revise Quality Documents and presentations

KTN

• Create new Team channels for CoPs
• Maintain all KTN Team sites
• Maintain KTN SharePoint pages and connections to KNET
• Maintain any KTN documents, flyers, or presentations
• Manage KTN graphics
• Maintain Techstreet subscription
• Maintain data for KTN External Organizations monthly
• Add new Deltek project numbers for External Organizations
• Coordinate with AAM’s
• Call in to CoP calls to learn about what is going on in KTN
• Assist Technical Director during budget season, collecting data from Deltek
• Help Technical Director with special projects
• Set up calls for KTN leadership and Technical Director
• Help connect KTN leadership with Kleinfelder staff when asked
• General contact person for all things KTN

Move Forward with Kleinfelder 

Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose – together, we deliver. 

Progress with an Employer that Values You 

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: 

Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. 

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. 

Equal Opportunity: Kleinfelder is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules) 

NOTICE TO THIRD PARTY AGENCIES  

Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.