HR Specialist

About Westgate Resorts
About Westgate River Ranch Resort & Rodeo: Westgate River Ranch Resort & Rodeo provides you with the unique opportunity to meet and greet with guests who share your enthusiasm for the great outdoors at our authentic Florida dude ranch, which lies on 1,700 beautiful acres overlooking the scenic Kissimmee River and just one hour South of Orlando. Enjoy the surroundings and excitement that our amazing resort offers such as incredible outdoor recreational opportunities, including horseback riding, airboat and swamp buggy rides, trap & skeet range, full-service marina and award-winning Saturday night rodeo.

The HR Specialist is responsible for providing general support to the HR Department, including but not limited to recruitment, onboarding, timekeeping, and auditing.

Essential Duties and Responsibilities

Include the following. Other duties may be assigned:

• Perform timekeeping functions (utilizing ADP) for assigned departments
• Assist team members with inquiries regarding benefits, policies, transfers, etc.; fill in for the TMS employment coordinator in their absence
• Enter disciplinary warnings into the HRIS database
• Create the monthly Ocoee Observer newsletter
• Prepare internal communications for team members (events, reminders, etc.)
• Conduct various audits throughout the year (I-9s, policy acknowledgments, etc.)
• Assist in scanning personnel files and documents into ImageQuest
• Facilitate new hire orientation when needed
• Maintain confidentiality in all areas, including personnel actions, legal matters, terminations, and organizational plans
• Provide general assistance and research support to HR generalists and the director
• Manage multiple projects and tasks simultaneously
• Keep the Ocoee HR network folder up to date
• Mail various types of correspondence (e.g., no-call/no-show letters)
• Manage the team member transfer process
• Coordinate the annual health fair and other team member events
• Audit drug testing and background check vendor invoices
• Manage the uniform ordering process
• Perform special projects as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. 

• Demonstrated ability to maintain professionalism and confidentiality concerning employee and company matters
• Ability to manage tasks simultaneously and meet deadlines
• Proven success working independently and as part of a team
• Strong interpersonal skills and a high level of accuracy and focus
• Strong work ethic required
• Intermediate proficiency in Microsoft Word, Excel, PowerPoint, and Publisher
• Timekeeping experience preferred
• Working knowledge of human resources concepts and practices

Education and/or Experience

Associate degree (A.A.) or equivalent from a two-year college or technical school in business administration with a focus in human resources, and one to two years of related experience and/or training is required; or an equivalent combination of education and experience.

Language Skills

• Bilingual (English/Spanish) is a plus

Physical Demands

• Must occasionally lift and/or move up to 15 pounds

Work Environment

• The noise level in the work environment is usually moderate

Why Westgate?

• Comprehensive health benefits – medical, dental and vision
• Paid Time Off (PTO) – vacation, sick, and personal
• Paid Holidays
• 401K with generous company match
• Get access to your pay as you need it with our Daily Pay benefit
• Family benefits including pregnancy, and parental leave and adoption assistance
• Wellness Programs
• Flexible Spending Accounts
• Tuition Assistance
• Military Leave
• Employee Assistance Program (EAP)
• Life, Disability, Accident, Critical Illness & Hospital Insurance
• Pet Insurance
• Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.) 
• Advancement & development opportunities
• Community Involvement Programs

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email [email protected] with the job title and the location of the position for which you are applying.