HR Home Care Office Lead

Ultimate Care is seeking an enthusiastic and dedicated HR Home Care Office Lead to join our dynamic team!

The HR Home Care Office Lead is responsible for ensuring efficient office operations while maintaining compliance with HR policies and home care industry regulations. This role involves overseeing HR operations, recruitment, and compliance while managing administrative tasks such as scheduling, documentation, and employee records. The ideal candidate will have strong organizational skills, attention to detail, and experience with HR operations in the home care industry.

Key responsibilities include maintaining compliance with employment laws, managing recruitment efforts, coordinating onboarding, and supervising office employees to ensure adherence to industry standards. Proficiency with applicant tracking systems (ATS), HHA Exchange software, and HR databases is essential.

Job Type: Temp-to-Perm, based on candidate performance and fit.

Salary Range: $25-$27 an hour, based on experience.

Schedule: M-F, 8:30AM-5:00PM, on-site.

• Maintain accurate and up-to-date human resources files, records, and documentation with integrity and confidentiality.
• Provide administrative support for HR, recruitment, and other departments by addressing applicant and employee inquiries regarding policies, benefits, and hiring processes.
• Review and approve applicant files to ensure 100% compliance.
• Conduct new hire orientation and prepare employee ID badges.
• Assist with employment verifications and job letter requests.
• Oversee background check processes, ensuring accurate documentation and timely completion, including fingerprint appointments. Maintain and update the ARLA system and spreadsheets for tracking background checks.
• Ensure compliance with Health Commerce Criminal History Record Check (CHRC), NYSDOH, and the Fair Chance Act.
• Assist with disability, FMLA, and Workers’ Compensation paperwork for field employees.
• Manage reception area and inventory of office supplies.
• Supervise Long Island office employees, overseeing field employee compliance records and ensuring adherence to Department of Health (DOH), HIPAA, and JCAHO standards. Leadership responsibilities may expand as the agency grows, with potential oversight of 1-2 employees in the future.
• Provide guidance and support to staff on maintaining compliance with rules and regulations.
• Assist in scheduling employee medical appointments, ensuring timely coordination to support operational efficiency.
• Enhance employee engagement by providing training to additional office staff, ensuring knowledge transfer and professional development.

• Previous experience managing a team and overseeing HR operations.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work effectively in a fast-paced and dynamic environment.
• Strong decision-making and problem-solving abilities.
• Experience using applicant tracking systems (ATS), HHA Exchange software, and payroll/benefits administration platforms.
• Familiarity with HR databases and candidate management systems.
• Knowledge of employment laws and regulations.
• High level of attention to detail.
• Ability to handle confidential information with integrity.
• Strong negotiation skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with data analysis and compliance tracking tools.
• Understanding of home care industry regulations to support talent acquisition and compliance.
• Commitment to staying updated on the latest trends and best practices in HR and recruitment.

We offer the Ultimate employee perks (literally)!

• Health, Vision, Dental Benefits
• Emblem Care: accessible virtual care, when and where people need it
• ComPSYCH: Employee Assistance Program: Counseling (Guidance Resources for Work, Life, Legal and Financial)
• Competitive rate and advancement opportunities
• 401k Retirement plan + Employer Match
• Voluntary Life, Critical Illness, Group Hospital Indemnity, Accident Insurance
• Generous paid time off, sick time
• Learning and development resources
• Merit-based employee recognition program with rewards $$$
• Daily pay via payroll program
• Discount programs for restaurants, Broadway shows, movies, shopping, and much more!
• Blink Fitness Gym Membership Discount

About Us:

Our mission is to provide and restore client dignity and independence in their homes through individualized care plans to reduce caregiver role and stress on family members while avoiding nursing homes and assisted living facilities.

Ultimate Care Inc, located in New York, is a licensed home care provider located in with affiliate brands in Connecticut, Florida, Maryland, New Hampshire, New Jersey & Pennsylvania. We offer comprehensive home care services where we lead with our hearts to offer top quality and empathetic home care services.

Why Choose Us?

At Ultimate Care, we are dedicated to fostering a people-centric culture that is pivotal for success in the contemporary home care landscape. Our unwavering commitment begins with inspiring and empowering our employees to unleash their full potential. We actively pursue avenues to cultivate a dynamic learning environment, allowing our team members to explore and nurture their passions and talents. Our goal is to facilitate holistic growth, both personally and professionally, whether within the office or beyond. Join us on this journey of empowerment and achievement!

At Ultimate Care and our affiliates, we're committed to creating a diverse, inclusive, and authentic workplace. If you're enthusiastic about the role but don't meet every qualification in the job description, we encourage you to apply. You could be the ideal candidate for this or other roles!

Ultimate Care is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state, or local law.

Ultimate Care does not accept resumes from unsolicited search firms nor recruiters.