Program Specialist II - job 1 of 2

Job Title

Program Specialist II

Agency

Texas A&M Engineering

Department

Engineering Human Resources

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Program Specialist II is a member of the Texas A&M Engineering HR team and performs moderately complex duties related to office and financial management and administrative support. Maintains high-level interactions with A&M Engineering departments and divisions and assists with highly confidential administrative matters.

Responsibilities:

Office Manager (50%)

• Manages the flow and cadence of the office including monitoring of main phone line, greeting and directing visitors, coordinate incoming and outgoing mail/packages and general office administration.
• Coordinate office operations for Engineering Human Resources, fostering effective communication, streamlining processes, and promoting collaboration among division staff.
• Manages all purchasing and accounts payable transactions for Engineering HR.
• Assists in budget oversight for the division.
• Serves as primary liaison on technology and facility updates and needs for the division.
• Coordinates division inventory with Alternate Accountable Property Officer
• Directs employees to human resources and/or payroll resources.
• Assists new hires and employees in Workday including personal updates, password resets, duo assistance and other Workday services.
• Monitors division website for current and accurate information.
• Assists in promoting division services to Engineering workforce.
• Serves on the Building Emergency Action Plan Committee and organization safety committees.
• Serves as Departmental Parking Administrator.

Administrative Support (25%)

• Oversight of executive administrator calendar and schedule.
• Attends human resources trainings and/or informational meetings.
• Serves as liaison to administrative offices.
• Coordinates meetings and events.

Training Compliance & Coordination (25%)

• Serves on the A&M System training council as a representative of TEES and the College of Engineering.
• Oversight of mandated training compliance for A&M Engineering.
• Provides customer service for TrainTraq access, course completion and reporting.
• Assists in coordinating meetings and events related to training and development
• May provide planning and logistical support for events and programs.

Other Responsibilities

• Provides excellent customer service.
• Other duties as assigned.

What we need:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Two years of related experience.

Work Location:

• Main Campus – College Station, TX.

About Engineering Human Resources

The top priority of Engineering Human Resources (HR) is providing quality service and guidance to Texas A&M Engineering Experiment Station (TEES) and Texas A&M University College of Engineering (COE) employees to create a great work environment and to help advance the strategic goals of our organization. Engineering HR supports employees and retirees in a variety of areas including recruitment, hiring, onboarding, classification & compensation, benefits, retirement, leave administration, compliance, immigration, and employee relations.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance https://engineering.tamu.edu/information/esac/educational-assistance-programs.html
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain a high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Recognize and reward exceptional performance based on individual and team contributions to the growth and success of Texas A&M Engineering.
• Offer total rewards through flexible benefits, professional development, and work-life balance. Maintain an equitable and transparent process for compensation decisions.
• Support, reinforce, and align compensation decisions with budgetary and financial strategies to ensure growth and sustainability.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.