Executive Assistant & Community Garden Administrator (Full Time)

Description

The Summit Area YMCA is hiring a dynamic, detail-oriented Executive Assistant & Community Garden Administrator to support our President/CEO and lead the operations of our vibrant Community Garden. This unique, full-time role blends executive-level administrative support with hands-on coordination of a mission-driven garden program that serves our community.

You may be the right person if you:

• Are an expert in Microsoft Office Suite—especially Word, Excel, PowerPoint, Outlook, and Teams.
• Thrive on staying organized and juggling multiple tasks
• Communicate clearly, kindly, and effectively
• Take initiative and anticipate needs before they arise
• Can maintain confidentiality and professionalism at all times
• Enjoy both working behind the scenes and interacting with the community
• Have a growth mindset and are eager to learn new skills
• Love the idea of helping a garden—and a community—grow

Key Responsibilities:

• Provide high-level administrative support to the President/CEO and senior leaders
• Prepare and edit correspondence, reports, and high-quality PowerPoint presentations.
• Draft agendas and take accurate Board and committee meeting minutes within 48 hours.
• Manage calendars, prepare Board materials, handle correspondence, and maintain confidential files
• Oversee registration, plot assignments, volunteer committees, and events for the Community Garden
• Support food pantry partnerships, educational initiatives, and seasonal planning
• Serve as a positive, professional representative of the CEO’s office and the YMCA

Salary & Benefits

This full-time, non-exempt position generally works Monday–Friday during standard business hours, with occasional evening or weekend responsibilities. The Salary range for this position is $23.00 – $28.00 per hour, based on experience.

The Summit Area YMCA offers a generous benefits package that includes subsidized medical, dental, vision, life, and long-term disability insurance. Paid time off for vacation, wellness, and holidays, Free YMCA family membership, discounts on YMCA programs and services (including childcare), Ongoing professional training and development and a 12% employer contribution to the YMCA retirement plan upon eligibility.

At the Summit Area YMCA, we are committed to equal opportunity employment regardless of gender, age, disability, ethnicity, sexual orientation, or religious affiliation. Our main purpose is to strengthen community. Every day, we work side-by-side with our neighbors to make sure that everyone can reach their full potential and we strive to live our cause with purpose every day. No matter who you are or where you’re from, we believe that we’re stronger when we come together.  

Requirements

• A minimum of an Associate’s degree in Business Administration or related field is required. 
• Minimum of two (2) years of experience in an executive administrative or high-level support role.
• Expert-level proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent written and verbal communication skills.
• Superior organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and strong problem-solving abilities.
• Ability to work independently and exercise good judgment and discretion.
• Strong interpersonal skills and ability to work with diverse internal and external stakeholders.
• Experience with nonprofit, community engagement, or volunteer management is a plus.
• Basic knowledge of gardening or willingness to learn.

About the Summit Area YMCA:

We were founded as the Young Men's Christian Association in 1886, but today, we are The Y. Part of a world-class organization, we are one of the area’s leading nonprofits, that values, and is made stronger by, its diverse people. The Summit Area YMCA is committed to strengthening community by connecting all people to their potential, purpose, and each other. Working locally, we focus on empowering young people, improving health and well-being, and inspiring action in and across communities. By bringing together people from different backgrounds, perspectives, and generations, we ensure that we all have access to the opportunities, relationships, and resources necessary to learn, grow and thrive.