Administrative Assistant - Administrative Assistant 2 - Permanent - *04173-25

Description

Title- Administrative Assistant

Classification- Administrative Assistant 2

Job Status- Full-Time/Permanent

WDFW Program- Capital and Asset Management Program (CAMP) – Yakima Construction Shop

Duty Station- Yakima, Washington – Yakima County

Hybrid/Telework- Although this is a hybrid opportunity, the successful candidate must be available to report to the duty station located in Yakima, Washington as needed. The selected candidate may be able to telework/work remotely up to one (1) day per week at the discretion of the supervisor.

The salary listed above does not include the 3% pay increase that goes into effect on July 1, 2025.

Learn more about being a member of Team WDFW!

Photo Caption: Anna's hummingbird visits a flower – Photo Credit: Randy Grove

The Capital and Asset Management Program (CAMP) serves WDFW by delivering technical and professional engineering, construction, and maintenance to sustain facilities, infrastructure, and ecosystems.

As CAMP’s Administrative Assistant, you will support general office functions at the Yakima Construction Shop by providing guidance on rules and regulations pertaining to division administrative practices, ensuring compliance with retention of construction and administrative records, providing administrative support for a variety of financial documents, and more!

We are seeking an experienced office professional who thrives in a dynamic, collaborative environment while maintaining organization, efficiency, and accuracy.

What to Expect-

Among the varied range of responsibilities held within this role, the Administrative Assistant will,

• Maintain Microsoft Access database of Bonneville Power Administration (BPA), Federal, State Operation and Maintenance (O&M), Dingle Johnson (DJ), Grant County No Net Impact (NNI), dam and dike maintenance, and fish screen service contracts documenting daily activity.
• Provide first-line customer service at the Yakima Construction Shop by greeting and conferring with staff, customers, and vendors either in person, over the phone, or in writing to identify needs, provide information, or direct them to appropriate staff.
• Provide consistent monitoring of general email accounts, organizing correspondence and providing responses on behalf of the division.
• Work with other professionals to develop knowledge and maintain continuity of programs utilized for CAMP operations such as Jira, Smartsheet, and Microsoft Power BI.
• Make travel arrangements for construction staff.
• Maintain the general office supply inventory of used, unused, and needed items; prepare orders for needed and staff-requested items; and prepare detailed lists of unused office supplies and/or equipment in preparation for surplus.
• Manage the technology needs for the division and serve as liaison to IT for all technology related needs and issues.

Working Conditions:

Work Setting, including hazards: Work is generally performed in an office setting, requiring extensive computer and phone use. Performing the job's functions may require the following physical demands: occasionally lifting packages or other equipment weighing up to 30 lbs; carrying, pushing, and/or pulling; and significant fine finger dexterity.

Schedule: Typically, Monday – Thursday, 6:00 A.M. – 4:30 P.M. with a 30-minute lunch. A flexible work schedule may be considered at the incumbent’s request, subject to supervisory approval, including telework opportunity.

Qualifications:

Required Qualifications:

Option 1: Graduation from high school or GED AND two (2) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.

Option 2: An Associate’s degree or higher.

Option 3: One (1) year of experience as an Administrative Assistant 1.

Please Note: Formal education may substitute year-for-year for the general administrative work experience.

AND applicants must also have demonstrated experience in all of the following:

• Multi-tasking and managing conflicting priorities, by use of excellent time management and organizational skills.
• Reading, understanding, and interpreting policies and procedures.
• Developing written reports.

Competencies:

• Detail-oriented and meticulous with numbers and data input.
• Proficiency with Microsoft Office programs (such as Word, Excel, Outlook, and SharePoint) and ability to learn agency-specific programs.
• Effective communications skills for a diverse range of audiences, both in writing and speech.

Special Requirements/Conditions of Employment:

Successful completion of agency training and/or certification per supervisory direction, position need, and training availability.

Preferred Qualifications:

In addition to the required qualifications, our ideal applicant will possess some or all the following:

• Data entry experience.
• 10-key experience.
• Accounting experience.
• Proficiency navigating computerized maintenance management systems (CMMS).

Your application should include the following:

• A completed online application showcasing how your qualifications align with the job requirements.
• An up-to-date resume.
• A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
• At least three professional references with current contact information.

Supplemental Information

In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.

Important Note: 

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Union - WFSE: 

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.

Veteran and Military Spouse Preference Notice: 

Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following:

• Notify us of your veteran or military spouse status by email at [email protected].  
• Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter.
• Please redact any PII (personally identifiable information) data such as social security numbers.
• Subject line must include recruitment number, position, and spouse/veteran (example: 2025-1234 – Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov.

Diversity, Equity, and Inclusion Employer

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email [email protected], or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or [email protected].

Other questions: If you have other questions regarding this position, please reach out to [email protected] and reference job #2025-04173.

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