Executive Assistant to the CEO

Job Title: Executive Assistant to the CEO
Location: On-Site | Magic City Innovation District, Miami, FL
Compensation: $80,000–$100,000 Base + Performance Bonus (Tied to CEO Bonus)
Schedule: Monday–Friday (Availability 7 Days a Week for Urgent Needs)

About the Role

We are hiring a world-class Executive Assistant to support the CEO of multiple companies — including a high-growth SaaS platform and a nationally recognized marketing agency headquartered in Miami. This is a fast-paced, executive-level position with exposure to global brands, billion-dollar clients, and top-tier events.

This is a full-time, on-site role at our Magic City warehouse office. You will serve as the CEO’s right hand, overseeing daily priorities, internal operations, and high-profile client interactions. Polished communication, high energy, and absolute discretion are non-negotiable.

Ideal Candidate Profile

This role is an excellent fit for someone with a background in luxury hospitality, event management, or private client services who is looking to transition into a high-performance business environment. If you’re used to long hours, high expectations, and delivering excellence with poise — you’ll thrive in this role.

Key Responsibilities

Executive & Administrative Support

• Manage CEO’s to-do list, calendar, and daily priorities
  
• Draft and send professional communications on behalf of the CEO
  
• Coordinate meetings with clients, vendors, and internal teams
  
• Ensure action items are followed through across departments
  
  

Office Operations

• Serve as executive receptionist for all visitors and VIP clients
  
• Handle mail scanning and routing to appropriate teams
  
• Maintain and reorder office, kitchen, and cleaning supplies
  
• Oversee maintenance vendors, tech staff, and general office upkeep
  
  

Hospitality & Event Logistics

• Coordinate catering, travel, and hospitality for visiting clients and employees
  
• Support execution of major brand events (e.g. TikTok, CPG brand activations)
  
• Run occasional local errands (requires reliable personal vehicle)
  
  

Productivity & Workflow Optimization

• Use internal tools (e.g., ChatGPT, Notion, Slack, Google Workspace)
  
• Keep digital records, SOPs, and trackers organized and updated
  
• Proactively identify ways to streamline executive operations
  

Qualifications

• 5+ years experience supporting C-level executives or equivalent
  
• Experience in hospitality, luxury service, or concierge environments is highly valued
  
• Exceptional written and verbal English — grammar, tone, and professionalism must be flawless
  
• Strong tech fluency and ability to learn new systems quickly
  
• Must have a reliable vehicle and valid driver’s license
  
• Must dress professionally every day and maintain executive presence
  
• Willing to work long hours and be available 7 days a week for urgent matters
  
• Must live in Miami and be able to work in-office 5 days per week
  

Disqualifiers — Do Not Apply If You:

• Lack executive assistant or high-end service industry experience
  
• Are looking for remote, hybrid, or flexible scheduling
  
• Are not available beyond standard business hours when needed
  
• Cannot communicate fluently and professionally in English
  
• Are uncomfortable interfacing with high-profile individuals and public figures
  
• Do not live in Miami or have reliable transportation
  

What We Offer

• Competitive base salary: $80,000–$100,000 based on experience with room to grow
  
• Bonus structure tied to CEO’s performance
  
• Health insurance and full benefits package
  
• Quarterly wellness reimbursement (fitness, therapy, meditation, etc.)
  
• Exposure to major brands and business leaders across tech, beauty, and CPG
  
• Long-term growth potential within the CEO’s business portfolio
  
• Daily mentorship and proximity to executive decision-making
  
  

How to Apply

Submit your resume and a brief cover letter including:

• Your most relevant EA or hospitality experience and how it would relate
  
• A real example where you successfully anticipated a leader’s needs
  
• Why you're uniquely qualified to support a fast-paced, high-stakes CEO role
  
• A professional photo of yourself in business attire

Location

• Must live in Miami, FL and be available to work on-site 5 days per week at our Magic City office

Experience

• Minimum 5 years supporting C-level executives or equivalent high-performance operational roles
• Experience in luxury hospitality, concierge, or event production is strongly preferred

Communication Skills

• Fluent in English — both spoken and written
• Must demonstrate perfect grammar, spelling, and business tone in communications

Professional Presence

• Must dress professionally and present executive-level polish every day
• Comfortable representing the CEO to VIPs, celebrities, and global clients

Availability & Work Ethic

• Willing to work long hours as needed
• Available 7 days a week by phone/text for urgent matters
• Strong follow-through and independent execution

Tech Fluency

• Proficient with digital tools such as:
• ChatGPT
• Slack
• Google Workspace
• Calendar & productivity software

• Quick to learn and adapt to new platforms

Transportation

• Must have a reliable personal vehicle
• Must hold a valid driver’s license
• Comfortable running errands or coordinating off-site logistics

Cultural & Role Fit

• Thrives in high-pressure, fast-paced environments
• Capable of managing sensitive and high-profile relationships with discretion
• Energetic, self-motivated, and proactive

Benefits Overview

Competitive Compensation

• Base salary commensurate with experience
• Performance-based bonus tied directly to the CEO’s success

Health & Wellness Support

• Full health insurance coverage, including medical, dental, and vision
• Quarterly wellness reimbursement for mental health, fitness, recovery, or other personal wellness services

Professional Development & Growth

• Direct mentorship from a high-performing CEO across multiple businesses
• Exposure to industry-leading brands, global influencers, and high-level dealmaking
• Opportunities to grow into senior operations, executive management, or Chief of Staff roles

Dynamic Work Environment

• On-site presence in a high-energy, design-forward office in Miami’s Magic City Innovation District
• Front-facing involvement with clients, brand partners, and strategic collaborators
• Fast-paced culture that values ownership, execution, and excellence

Brand & Industry Access

• Work directly with iconic global brands and high-profile public figures
• Build connections across marketing, SaaS, entertainment, and consumer products sectors

Lifestyle & Culture Perks

• Curated hospitality experiences for internal events and client visits
• Executive team dinners, brand activations, and influencer-hosted gatherings