Training & College Recruiting - Administrative Assistant - job 1 of 2

Overview

Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” is looking for an experienced and organized administrative professional to support the College Recruiting and Training & Development teams in our Raleigh, NC location.

Responsibilities

• Prepare, order, and ship material for various programs, collect and distribute survey feedback, and support events as needed
• Compile meeting agendas, minutes, and other miscellaneous documents
• Proactively manage Outlook calendars (meetings/call scheduling)
• Book travel arrangements and process expense reports
• Upload and maintain records on various internal platforms
• Utilize and troubleshoot in the learning management platform, applicant tracking system, and candidate relationship management platform
• Track and report data for various initiatives and programs including attendance, professional development credits, recruiting information, and more
• Learn continuing education accreditation requirements for various professional licensures and assist in determining which internal training opportunities may qualify for credit
• Research and apply for companywide continuing education accreditation for various professional licensures on state and national levels
• Support other departmental activities as needed such as research for future events and material updates

Qualifications

• 2+ years in a corporate/professional environment in an administrative role
• Strong verbal and written communication skills (grammar/proofreading)
• Ability to demonstrate in depth understanding of MS Office including Microsoft Word, Excel, PowerPoint, Outlook, and Teams
• Professional, organized, client-oriented, and deadline driven
• Able to anticipate needs and manage competing priorities
• Proven ability to work well independently and as part of a team
• Self-starter who can thrive in an environment where leaders often travel off site serving clients 
• Ability to research and synthesize information to clearly communicate with others

Desired Skills:

• Adaptability to changes and maintaining a client service mindset
• Highly organized with the ability to handle multiple tasks to meet deadlines
• Proactive with a calm and flexible approach
• Willingness to apply creative and strategic thinking to routine and new events

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.