APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

• Lead recruitment efforts for Smeal’s specialty master’s programs, with a heavy focus on domestic travel, Penn State campus recruitment (University Park and Commonwealth Campuses), classroom and club presentations, career fairs, and external university visits.
• Plan and execute engaging presentations, events, and information sessions virtually and in person, including frequent on-campus visits and periodic travel to major U.S. cities and international locations.
• Serve as the primary point of contact for prospective students throughout the recruitment and admissions cycle—delivering personalized guidance via email, phone, Zoom, and in-person meetings.
• Build and maintain relationships with internal and external stakeholders to expand recruitment pipelines, including faculty, staff, alumni, and key partners at Penn State campuses and surrounding colleges.
• Manage application follow-up and yield communications, ensuring timely, effective engagement with prospective students through Salesforce, GRADS, and other systems.
• Provide operational and logistical support for admissions processing, onboarding, and international student documentation, ensuring alignment with University policies and timelines.
• Evaluate applications and credentials to determine admissions decisions, financial aid eligibility, visa documentation needs, and transfer credit approvals, as appropriate.
• Collaborate across departments and programs to ensure consistent messaging and an excellent prospective student experience from first contact to enrollment.
• Support and occasionally lead evening and weekend events, including open houses, webinars, and partner events.

• Experience, preferably in graduate admissions, higher education, recruiting, or a related field.
• Demonstrated success in public speaking, relationship building, event coordination, and student supervision.
• Comfort with frequent travel—including 25–40% domestic travel and occasional international travel; evening and weekend availability required.
• Outstanding written and verbal communication skills; ability to adapt communication style to varied audiences.
• Strong organizational skills and the ability to manage multiple priorities independently.
• Proficiency with Microsoft Office and CRM tools; experience with Penn State systems such as Salesforce, LionPATH, and GRADS is a plus.

 

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Bachelor's Degree
3+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None

 

 

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

 

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

 

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $51,000.00 - $74,000.00.

 

Salary Structure - Information on Penn State's salary structure

 

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

 

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