Executive Assistant

Description

Job Summary

The Executive Assistant will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. 

Qualifications/Education Requirements

• Bachelor's degree or equivalent relevant work experience
• Experience as an executive assistant or equivalent relevant work experience.
• Strong computer skills
• Strong verbal and written communication skills
• Critical thinking skills

Essential Functions

• Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Greeting visitors and assist with getting them signed in.
• Attending meetings and keep minutes 
• Execute sales or other financial transactions.
• Make travel, accommodations, complete expense and mileage reports or entertainment arrangements for others.
• Assist Purchasing with gathering quotes for company purchases.
• Prepare research or technical reports.
• Assist new employee setup/training.
• Manage clerical or administrative activities.
• Receiving and screening phone calls and redirecting them when appropriate.
• Coordinate operational and office morale activities.
• Distribute incoming/outgoing mail.
• Maintain highly confidential or critical confidentiality matters. Prioritize and determine appropriate course of action, referral or response, exercising judgment to reflect executive leadership style and organization policy.
• May assist other department managers as needed.
• Travel if necessary.
• Other duties as assigned. 

Desired Experience and skills

• Proficiency in MS Office with expertise in Adobe Acrobat, Microsoft Word, PowerPoint and Excel
• Ability to analyze and revise operating practices to improve efficiency.
• Detail-oriented and comfortable working in a fast-paced office environment.
• Exceptional communication skills
• Superior organization skills and dedication to completing projects in a timely manner.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to navigate various departments of the organization’s physical premises.
• Frequent moderate to high stress levels.

N8tive Synergy, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

In accordance with applicable law, it is also the policy of N8tive Synergy to give preference to qualified Alabama-Quassarte tribal members in all phases of employment and training, including, but not limited to, hiring, promotions, transfers, and training opportunities.

Reasonable Accommodations

The ADA defines “reasonable accommodation” as a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job and does not cause undue hardship for the employer. Examples of reasonable accommodations may include additional modifying equipment or devices; modified work schedules; providing an interpreter; or Making the work environment readily accessible to individuals with disabilities.

1. This Organization Participates in E-Verify- https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

2. “Right to Work” - https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPoster.pdf

3. “Pay Transparency Nondiscrimination” Provision - https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf