Project Management Assistant

We are seeking a proactive and highly organized Executive Assistant (EA) to support a Founder and CEO in the venture capital industry. This role is ideal for someone who excels at task delegation, scheduling, CRM and project management, and communication. You will play a key role in streamlining operations, update metrics in Asana and spreadsheet, expense reports, improving efficiency, and ensuring smooth day-to-day management as the business expands.

As an EA, you will be responsible for handling phone calls, scheduling appointments, managing email communications, maintaining the CRM (Quora, Calendly), and assisting with administrative tasks to optimize the executive’s time and productivity. This is a full-time, remote role requiring a high level of independence, attention to detail, and strong organizational skills.

Schedule:

• Monday - Friday 8am-5pm CST
  

Pay Range:

• $1500-$2000 monthly based on experience

Location: This a Remote role

Duties and Responsibilities

• Contract Management and Coordination: Understanding the nuances of managing multiple contracts, including the need for confidentiality and sensitivity regarding information shared between different organizations.
• Calendar Management: organizing and optimizing schedules, including coordinating meetings, managing time effectively, and ensuring that calendar aligns with commitments across various contracts.
• Project Tracking and Coordination: The ability to track multiple projects, follow up on deliverables, and ensure that deadlines are met. This includes synthesizing information from various sources and maintaining an overview of project statuses.
• Managing multiple organizational areas: Product, UX, Engineering, QA, Data, DevOps, SRE, Compliance, and Automation across Synlane contrac
• Technology Proficiency: Familiarity with various tools and platforms, such as Slack, Google Docs, and AI applications like ChatGPT, to enhance productivity and streamline processes.
• Adaptability and Problem-Solving: The ability to adjust to changing circumstances, manage unexpected challenges, and find solutions to logistical issues, particularly in a busy family environment
• Manage complex calendars, including scheduling and coordinating meetings and appointments
• Capable of creating high-quality Standard Operating Procedures (SOPs)

Qualifications:

• Minimum of 2-3 years of experience as an Executive Assistant or in a similar administrative role
• Bachelor's degree in Business Administration, Communications, or related field preferred
• Exceptional calendar and email management skills; experience with AI tools (bonus).
• Familiarity with project management platforms (Notion, Google Docs, Slack, Granola, Canvas)
• A proven track record of supporting executives in a virtual setting is required
• Proactive, resourceful, and capable of anticipating needs before they arise
• C2 level proficiency in English, both written and spoken

Skills:

• Excellent verbal and written communication skills
• Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, and similar tools
• Strong organizational and time-management abilities
• Ability to multitask and prioritize tasks effectively 
• Ability to work independently and collaboratively in a team-oriented environment
• Attention to detail and problem-solving skills
• High level of professionalism and discretion

Technical Requirements:

• Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload.
• A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent).
• Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet.
• A noise-canceling headset with a microphone for clear communication.

• International experience
• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses  
• PTO
• HMO after 3 months