AP Supervisor

About the Organization

ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since our founding in 2008, we have awarded over $1.4 billion in grants to more than 600 organizations advancing climate solutions around the world. We helped grow the field of climate philanthropy to where it stands today, establishing infrastructure, global networks, and momentum for continued growth. Through our Global Programs and Services, we equip philanthropy with global knowledge, networks, and solutions to drive climate progress.

·       Scaling solutions: Our collaborative Global Programs— focused on solution areas including carbon dioxide removal, cooling, industry, transportation, and more — produce results that are bending the greenhouse gas emissions curve. From the U.S. to Europe, China, Brazil, and beyond, we collaborate with a diverse community of funders, NGOs, and climate leaders to accelerate just and equitable climate solutions.

·       Guiding and supporting funders: Our Global Services provide funders with comprehensive resources to assess, build, evolve, and execute high-impact climate-giving strategies. Our Global Intelligence service equips funders and the climate community with climate insights to pinpoint opportunities for impact and philanthropic insights to help identify investment priorities. We facilitate Global Collaborations that enable funders to increase individual and collective impact. Our Global Grantmaking services enable funders to invest in climate solutions around the world.

·       Fostering collaboration, exploration, and growth: Our collaborative approach and commitment to learning ensures that we continuously explore innovative ideas and emerging opportunities — all with the aim of scaling philanthropy-supported initiatives to help end the climate crisis.

As experts in climate science, public policy, economic and social analysis, and strategic philanthropy, ClimateWorks’ staff understands the multi-faceted challenges and opportunities of climate change. We are researchers, strategists, collaborators, and grantmakers who care passionately about our mission. For more information, please visit.

Job Summary

The AP Supervisor works on the Finance and Administration team and is responsible for overseeing the day-to-day operations of the Accounts and Grants payable cycle. This role ensures the accurate and timely processing of payments, compliance with internal policies, and oversees the activities of the Accounts Payable staff. The individual will work in a dynamic environment requiring detail-oriented, independent, and professional work. This person will work closely with CWF teams and vendors to ensure smooth processing and payment of bills and grants and will also assist in overseeing the activities of the Staff Accountant – AP and provide other support to the Accounting team as needed.

Essential Tasks

• Supervise the full Accounts and Grants Payable cycle for ClimateWorks Foundation ensuring all transactions are processed in a timely and efficient manner.
• Oversees processing and review of all grants and bills in the accounting system with appropriate GL coding and documentation in accordance with CWF policies and procedures.
• Coordinate with global offices and accounting firm for process and approvals.
• Monitor and review outstanding accounts payable on a weekly basis.
• Supervise weekly and special payments runs in an accurate and timely manner.
• Maintain and update AP data in various systems including Sage, Salesforce, and Tipalti.
• Prepare quarterly expense accruals and support financial reconciliation.
• Interface with vendors and staff with questions, concerns, or information requests.
• Oversee 1099 vendor compliance and reporting.
• Supervise and provide day to day guidance to the Accounts Payable staff.
• Identify process improvements to enhance AP efficiency and accuracy.
• Ad hoc requests related to Accounting and Finance.

Required Qualifications

• Associate degree in accounting, finance, or a related field, or equivalent work experience.
• Minimum of five years of accounts payable experience, nonprofit sector a plus.
• Business-level proficiency in Mandarin.
• Two years of supervisory experience or demonstrated oversight of accounts payable function.
• Proficiency with accounting software, Sage Intacct experience a plus.
• Experience with Tipalti or other payment processing system.
• Experience with Salesforce a plus.
• Proficiency in Microsoft Excel and Outlook.
• Attention to detail and accuracy.
• Ability to multi-task, prioritize and work efficiently to meet multiple deadlines.
• A commitment to a diverse, inclusive and equitable work environment.

Compensation

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location)

Salary Range (Bay Area / NYC): $95,000 - $100,000 annually

Salary Range (Other US): $90,000 to $95,000 annually

***ClimateWorks strives to create an equitable culture of transparency and fairness.

Location

ClimateWorks Foundation is based in the San Francisco Financial District. This position is classified as US Flexible. Exceptional candidates can work from the SF office or from other locations, geographic differential applied to compensation based on local cost of labor.

Equal Employment Opportunity

We are committed to equal employment principles. We strive to find ways to attract, develop, and retain the talent needed to meet business objectives, and to recruit and employ highly qualified individuals representing the diverse communities in which we live. 

Our employment policies and decisions on employment and promotion are based on merit, qualifications, performance, and business needs. We make the decisions and criteria governing the employment relationship with all employees in a nondiscriminatory manner, without regard to race, color, age, national origin, religion, sexual orientation, gender, gender identity, marital status, sex (including childbirth, breastfeeding, and related medical conditions), pregnancy, uniform service member and veteran status, citizenship status, disability, protected medical condition, genetic information, or any other status protected under applicable federal, state, or local laws. Support and belief in this principle is a basic responsibility of all employees. 

This policy extends to all aspects of our employment practices, including but not limited to recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.  

Application Process 

All qualified candidates are encouraged to apply as soon as possible. To be considered for this position, interested candidates must submit a resume and cover letter. This position will remain open until filled.

Employment at the ClimateWorks Foundation is at-will.

ClimateWorks offers an excellent benefits package:

Healthcare Plans:

Multiple options available through Kaiser & UHC

• HMO - 100% coverage for employee and dependents
• POS - Employee pays difference beyond HMO coverage (3 out of 4 POS options are at 100% coverage for employee and dependents)
• Dental –100% coverage for employee and dependents
• Vision – 100% coverage for employee and dependents

Fertility Benefit

• Fertility care through Carrot Fertility. Access to on-demand doctor-approved content, pregnancy support, and virtual chats with medical, legal, and regulatory experts.

Disability Benefit (long and short-term)

Life Insurance (3x base salary up to $750k for employee only)

PTO

• 20 days (1st year)
• 25 days (2nd - 8th year)
• 30 days (9th year)

Holidays

• 11 Observed and 2 floating

401k Plan

• After 6 months of service, CWF automatically contributes 9% of gross earnings per pay period to retirement fund*
• After 6 months of service, CWF matches 100% of employee contributions up to a max of 6% of gross earnings per pay period*