Executive Assistant

About the role

We are seeking a highly organized and proactive individual to join our Administrative Team as an Executive Assistant. In this role, you will provide exceptional support to our Chief Human Resources Officer (“CHRO”), and key members of their team, helping to scale operations, facilitate communication both internally and externally, all tailored to the needs of the Human Resources department. You will also play a crucial role in ensuring the CHRO is well-prepared for meetings with the executive team and Directors. 

As part of the administrative team, you’ll have the opportunity to contribute to key projects, embrace new communication technologies, and capture the key points and action items in meetings.  The Executive Assistant contributes to the overall success of the organization by enhancing efficiency, fostering relationships, and ensuring smooth operations for their respective departments.  

Above all, you have a passion for providing a helping hand to anyone on your executive’s team, and you take pride in having a can-do attitude.  You have the ability to think ahead and If you’re a professional EA who loves problem solving and playing a key role in an exciting, growing tech company, this is the role for you. 

What you'll do

• Executive Support: Enhance the executive’s productivity and effectiveness, such as managing calendars, processing expense reports, coordinating travel arrangements, preparing and/or editing correspondence, presentations, reports and other documents as required.  May also include maintaining accurate electronic records and files to facilitate easy access to information, such as the department’s SharePoint sites.   

• Project Coordination: Support the CHRO and the HR team in managing projects and initiatives aligned to D-Wave's talent strategy and objectives.  Assists with special projects and initiatives as assigned, providing research, analysis and support as required.   

• Meeting Support: Assist in the preparation for internal and external meetings, including preparation of agendas, gathering supporting material, taking minutes, summarizing discussions, and following up on action items.   

• Relationship Management: Build and maintain relationships with internal and external stakeholders, including partners and team members, serving as the primary point of contact and representing the CHRO professionally.   

About You

• Proven experience as an executive assistant or similar role, supporting a CHRO.  

• Excellent organizational and time management skills, with the ability to multitask and prioritize competing demands effectively. 

• Clear and concise communication skills, both written and verbally, with a high level of professionalism and impeccable attention to detail. 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint), project management tools, Human Resources Information Systems, and communication platforms.  

• Utmost confidentiality, discretion, and care when handling sensitive information and communications. 

• Ability to anticipate needs, take initiative, and problem-solve independently. 

• Ability to establish and maintain relationships with key stakeholders, vendors, and partners. 

• Experience in multinational organizations and understanding cultural differences. 

Additional information: 

We celebrate diverse perspectives to drive innovation in our pursuit. Our employees range from distinguished domain experts with decades of experience in their respective fields, to bright and motivated graduates eager to make their mark. 

Our diverse and innovative team will make you feel appreciated, supported and empower your career growth at D-Wave. 

A D-Waver's DNA

• We look at the future and say “why not” and we see possibilities where others see problems or routines. We show the way ahead and are committed to achieving ambitious goals.
• We practice straight talk and listen generously to each other with empathy. We value different opinions and points of views. We ensure that we connect outside as well as inside to learn from others and inspire each other.
• We hold ourselves accountable for delivering results. We make decisions & take responsibility so that we can act & support each other.
• As leaders we motivate & engage our teams to undertake beyond what they originally thought possible, by developing our teams & creating the conditions for people to grow and empower themselves through enabling & coaching.

Our Compensation Philosophy is Simple but Powerful:

We believe providing D-Wavers with company ownership, competitive pay, and a range of meaningful benefits is the start of creating a culture where people want to give the best they’ve got — not because they’re simply making money, but because they’ve fallen in love with our vision, mission, values, and team. 

During the interview process, your Recruiter will explain our total rewards (base, equity, bonus, perks, benefit, culture) and offerings. The final offer is determined by your proficiencies within this level.   

Inclusion: 

We celebrate diverse perspectives to drive innovation in our pursuit. Our employees range from distinguished domain experts with decades of experience in their respective fields, to bright and motivated graduates eager to make their mark. Our diverse and innovative team will make you feel appreciated, supported and empower your career growth at D-Wave.

The Fine Print: 

No 3rd party candidates will be accepted

It is D-Wave Systems Inc. policy to provide equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state/provincial, local law.