Payroll Manager

Blending luxury with the authentic spirit of relaxed Southern Californian living, Rancho Valencia welcomes its guests with grace and gusto. Near the chic beaches of La Jolla and Del Mar, this is an exclusive and tranquil hideaway set among 18 hectares of rolling hills, orange groves and gardens full of hibiscus and cacti. Reminiscent of Spanish-colonial haciendas, the bungalow suites boast stunning craftsmanship, including hand-painted tiles and custom furnishings. With its world-renowned tennis program, innovative cuisine and rejuvenating spa, not to mention the year-round sunny climate, Rancho Valencia is the perfect place to discover this beautiful region.

SUMMARY

Maintains the hotels payroll system in order to ensure timely payment of wages according to company standards as well as applicable federal, state, and local laws and industry practices. Additionally, oversees employee 401K administration, reconciliation of accounts, and conducts audits. Confidentially and accurately processes wages, gratuities, commissions, wage orders and garnishments.

ESSENTIAL FUNCTIONS

• Review, verify, and process payroll data for preparation of checks and deposits
• Review payroll reports from external payroll processing service and bring any discrepancies to the attention of the Director or Asst. Director of Finance immediately.
• Prepare payroll checks for distribution to Managers.
• Receive signatures from Managers for checks issued to them for their respective departments.
• Input data from all PAF into payroll system only after proper approvals
• Reconcile F&B, Spa, Tennis, Bellman, & Housekeeping service charges & gratuities with the appropriate POS reports before entering into the payroll system.
• Reconcile paycheck discrepancies with department managers.
• Assist the Human Resources Department in maintaining payroll records, reports, and resolving discrepancies.
• Maintain and file all bi-weekly payroll documentation
• Maintain tip declaration files and sales by servers for all F&B tipped employees to ensure tip allocation when necessary.
• Prepare payroll journal entries.
• Monitor payroll procedures and best practices to ensure adherence to all applicable laws, established guidelines, and internal controls.
• Reviews employee insurance invoices for accuracy and approves for payment.
• Performs cost/benefit analysis and advises the Director of Finance of findings.
• Maintains required 401k accounts and works with plan administrator on annual 5500 and other mandatory filings.
• Conduct routine and frequent payroll & benefit audits as requested.
• Conduct yourself in a professional manner at all times to reflect the high standards of the Company.
• Perform other duties as directed, developed, or assigned.
• Handles 401k enrollments for eligible employees.
• Other Benefits duties as directed, developed, or assigned.

• Requirements

  QUALIFICATIONS

  Required

• A minimum of 3 years of recent payroll management experience.
• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must have adequate experience in multi-department payroll processing and have an understanding of general ledger accounting and how the payroll function has an impact on financial statements.
• Must be able to meet strict deadlines in order to ensure that all payroll procedures are being met.
• Must be a self-starter and possess the ability to handle projects and tasks with minimal supervision.

• Desirable

• Previous payroll experience in the hospitality industry is strongly desired.
• Working knowledge of Paylocity or similar payroll software systems.

• SKILLS

  Required.

• Ability to perform intermediate functions of MS Excel .
• Ability to effectively communicate with other employees, managers, and the Executive Committee of the Resort.
• Knowledge of general accounting principles and procedures.
• Proficiency in data entry and time-management skills.
• Ability to organize and prioritize.
• Ability to maintain attention to detail.
• Ability to maintain confidentiality of our guests and clients.
• Ability to communicate in English with vendors, guests and staff to their understanding.

• TRAVEL REQUIRMENTS

• Very minimal, but potentially.

• PHYSICAL DEMANDS

• Frequent or occasional need to perform the following physical activities: reaching, bending, pushing, pulling, twisting, lifting, and climbing. Have frequent need to perform standing and walking activities related to inspecting property.
• Constant need to perform the following physical activities: grasping, turning, finger dexterity.
• Frequent need to sit for long periods of time..
• Lifting/carrying up to 20 lbs. frequently and 40 lbs. occasionally.
• Vision requirements: constant need to view small print. Frequent need to see small details and things clearly beyond arms’ reach.
• Hearing requirements: constant need to speak on the telephone and/or two-way radio, respond to general public and converse with staff. Ability to hear fire alarms and emergency equipment.

• Salary Description

  $75,000 to 80,000 + Medical, Dental, Vacation, Sick time and 401K

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All your information will be kept confidential according to EEO guidelines.