Account Project Coordinator

Description

As an Account Project Coordinator you will: 

Be responsible for providing project and administrative support for multiple senior executives and executive coaches within the MEDI Leadership business. This role Interfaces directly with client executives and representatives. 

A Day in the Life: 

• You will be a critical partner to the coaches/executives you support and represent the MEDI brand. 
• Provides day to day administrative support to multiple executive coaches for a streamlined client experience.
• Extensive calendar scheduling- meetings, conference video/phone calls, work sessions for employed executive coaches at MEDI Leadership. 
• Assures timely and accurate communications with clients regarding meetings, schedules and other coach engagement logistics.
• Manages the logistics of the client delivery including scheduling, travel, expenses, assessments, presentations and materials.
• Manages the coach capacity and client portfolio. 
• Multi-tasks effectively to manage projects and day-to-day issues, as they arise. 
• Organizes and coordinates meetings internally for MEDI and Clients. 
• Provides back up support to members of senior leadership and operation team members as needed. 
• Handles confidential matters with external and internal stakeholders. 
• Regularly participates in process improvement efforts to improve client delivery.
• A member of the MEDI operations team and reports to Senior Director of Business Development and Operations.

What Success Looks Like in this Role: 

• Strong ability to learn the executives or coaches you are supporting to anticipate needs and understand client and coach preferences. 
• Strong relationship-building skills with all coaches, operational team, Navvis employees and clients. 
• Strong organization skills, attention to detail and solid communication skills around progress and barriers. 
• Ability to meet all deadlines and communicate progress on a regular basis. 
• Strong communication critical thinking, problem-solving and prioritization skills are critical. 

Requirements

 We are excited about you if you have these things: 

• High School Diploma or equivalent. 
• 5+ years as an administrative professional at the senior executive level, preferably a fast paced, professional work environment.
• A high level of proficiency in Microsoft Office program (Excel, Word, outlook, PowerPoint, SharePoint). 
• Experience organizing executive level travel, events, meetings, conferences. 
• Ability to handle confidential material with discretion. 
• Ability to meet deadlines, exceed expectations and delight clients and other stakeholders. 
• Ability to manage multiple and competing priorities. 
• Strong organizational skills and attention to detail. 
• Results-oriented and holds oneself accountable. 
• Ability to build trusted relationships and manage through conflict.
• Exceptional ability to meet deadlines, prioritize and multi-task successfully. 
• Ability to work with ambiguity. 
• Ability to be flexible with fast-pace changes 

What you'll get:

Navvis is committed to attracting the most insightful and motivated talent by providing a candidate and onboarding experience that you won't find elsewhere! We foster an environment and culture that allow people to be creative, feel connected and be inspired to do their best work no matter where they are on the map. For all colleagues at Navvis, we strive to ensure that they have everything needed to be successful. From the basics like a competitive total rewards strategy, volunteering and social engagement activities to creating company experiences that challenge you to think differently and do different things as part of our never stop learning ecosystem, we support the whole person when you become a team member at Navvis.

Navvis offers a competitive benefits package including, but not limited to, medical, dental, vision, 401K with a safe harbor contribution and Paid Time Off plan starting at 2+ weeks.

Our Commitment:

Navvis is an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, creed, national origin, ancestry, disability, perceived disability, medical condition, genetic information, military or veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodation to complete your application and participate fully in our recruitment experience. Contact us at [email protected]. 

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