Mechanical Project Coordinator

About the company

Welcome to AMCON, an innovative firm with 20 years of experience building turnkey industrial contracting services. Our highly skilled professionals excel in managing the complexities of mechanical systems, electrical installations, and plumbing services with precision and expertise. Our commitment to quality craftsmanship and adherence to industry best practices differentiates us as a reliable partner for projects of all sizes. As a family-owned firm, we are deeply rooted in our core values of hustling hard, operating better together, and forging trust each step of the way.

Job Overview

The Mechanical Project Coordinator operates as an integral player in the financial operations team by organizing project data and assists project managers with the various parts of a project to ensure its success. This includes assigning and monitoring daily tasks and communication, as well as creating reports and updates for the project manager, accounting, and other members of management. 

Duties and Responsibilities

• Assist in coordinating project activities, including scheduling, reporting, material procurement, and subcontractor management 
• Input and manage project data in Procore, ensuring accurate and up-to-date information 
• Liaising with project manager(s) to identify and define project requirements, scope and objectives 
• Assist with project closeout activities, including documentation and final punch list 
• Assist project manager(s) to coordinate with clients, subcontractors, and vendors to facilitate project progress 
• Gather monthly subcontractor billings and submit to accounting, utilize the same to assist project manager in AMCON monthly billings 
• Gather, track and manage lien waivers from subcontractors and large material suppliers monthly. 
• Assist project manager(s) to update progress schedules and milestone tracking 
• Generate and distribute comprehensive project reports, including: 
• progress timeline updates, budget vs actual tracking (spend and hours), safety items, change request logs, and others as directed. 
• Support project manager(s) with document control 
• Support project manager(s) for site access compliance – employees and subcontractors 
• Support the project team in preparing and reviewing project proposals, contracts, and change orders 
• Provide general administrative support to the project management team as needed 
• Manage project-related paperwork by ensuring all necessary documents are current, properly filed and stored 
• Achieve organizational goals while adhering to standards and best practices 
• Work with project manager(s) to compile customer progress and AIA billings as directed internally or by contract terms. 
• Obtain, track and renew project locates 
• Maintain project folders with, but not limited to 
• Notice of Award 
• Contract, COI, Bonds 
• Subcontractor Compliance Docs 
• Specs & Plans 
• Meeting reminders, set up, and notes 
• Prepare bid packages for submission, in coordination with estimator 
• Review documents for submission, add documents as requested, acquire signatures, seals and bonds. 
• Work with accounting and estimator to obtain bids 
• Maintain estimating/ITB tracker 
• Assist Estimator with Vendor/ Sub RFQ’s 
• Other duties as assigned. 

• 2+ years of experience in project coordination, preferably in the mechanical or construction industry
• Strong understanding of mechanical systems, construction practices, and project management principles
• Proficient in project management software and tools
• Excellent communication skills, both written and verbal
• Ability to work collaboratively in a team-oriented environment
• Strong organizational skills and attention to detail
• Capability to manage multiple projects effectively and meet deadlines

The annual base compensation range for this role is between $60,000 and $85,000. The successful candidate's actual base compensation will be based upon a variety of factors, including but not limited to work experience, job-related knowledge, skills, and professional qualifications.

Other great employee perks and benefits include subsidized healthcare plans, flexible work schedules, generous paid time off, 401k plan, and many other benefits, subject to applicable eligibility criteria and company policies.

If your expected compensation falls outside of the given range, and you are still interested in working at Amcon, why not join our Talent Pipeline and be kept in the loop for all new opportunities that could be a good fit for your experience.

Oakley Services is an equal opportunity employer. We value diversity and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status.