Administrative Assistant, Executive (Administrative Officer III)

Description

Open Recruitment

Position Specific Recruitment 

This is a position specific recruitment, open to anyone who meets the minimum and selective qualifications listed below. The resulting list of eligible candidates will be used to fill this position or function only. You will need to reapply for any future recruitment conducted for this job classification.

The Maryland Aviation Administration (MAA) is the owner & operator of both Baltimore/Washington International Thurgood Marshall and Martin State Airports, serving over 27 million passengers annually.

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MAA is currently accepting applications for the position of Administrative Assistant, Executive (Administrative Officer III) within the Office of Commercial Management (OCM) at the Baltimore/Washington International Thurgood Marshall Airport.

Responsibilities include but are not limited to the following:

• Maintaining electronic and paper contract records and documents including leases, permits and other agreements for all Office of Commercial Management (OCM) contracts to include updating certificate of insurances and tenant point of contacts.
• Acting as the Database administrator/coordinator of the Airport Business and Revenue Manager (ABRM) program to include data entry, data maintenance, and generation of periodic Contract Summary and Critical Dates reports for issuance in OCM and other MAA departments. Providing expertise and training to other MAA employees who use ABRM.
• Maintaining electronic calendar for the Director and OCM team; coordinating and ordering from inside and/or outside vendors, coordinating conference rooms and business meetings.
• Responsible for OCM payroll timekeeping duties, leave requests, parking hangtags, and various OCM administrative duties.
• Support OCM staff with coordinating calendars, conference rooms, and catering for business meetings.
• Reviewing critical revenue, producing work product of Director, Deputy Directors, Managers and Contracting Officers for completeness, accuracy, punctuation, grammar, conformance to established policies, etc. and edit as necessary.
• Reviewing all department invoices for accuracy and preparing them for the Director of OCM’s signature. 
• Monitoring the department’s budget and if needed submitting a request for a Transfer of Funds to the Budget Manager.

This position is located at the Baltimore/Washington International Thurgood Marshall Airport in Anne Arundel County, MD.

Qualifications

Education:  Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years' experience in administrative or professional work. *This experience must have involved administrative support for senior level leadership. One year of this experience must include analyzing, reporting, tracking, managing and maintaining contracts.

*This statement contains a Selective Qualification, which is more focused in scope than the Minimum Qualifications for this classification. Selective Qualifications are utilized when the position requires specific or additional bona fide occupational qualifications (i.e., knowledge, skills or abilities).

Notes:

1. Candidates may substitute education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Licenses & Certifications

Employees in this classification may be assigned duties that require operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the state of Maryland.

Additional Information

TO APPLY: 

You may apply online at https://www.governmentjobs.com/careers/mdotmd to be considered for this recruitment. RESUMES CANNOT BE SUBSTITUTED FOR THE MDOT EMPLOYMENT APPLICATION. Consideration for employment may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information. Please include all relevant experience on your application. This includes, but is not limited to, full or part time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for.

If you have held more than one (1) position at the same employer, please list each position that you held and the length of time that you held each position. 

Your application must be received by 06/26/2025.

Appropriate auxiliary aids and services for qualified individuals with disabilities will be provided upon request. Please notify in advance. MD Relay Service MD Relay Service Number 1-800-735-2258 (TTY Number: 711). Bilingual applicants are encouraged to apply. The selected candidate may be subject to background and reference checks.

The Maryland Department of Transportation is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.

For education obtained outside the U.S., at the time of application you are required to provide proof of the equivalent American education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services 

(http://www.naces.org) or World Education Services: International Credential Evaluation (https://www.wes.org/).

The incumbent in this position will be a member of a covered bargaining unit.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, MDOT MAA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation. 

Issue Date: 06/12/2025