Office Manager / Executive Administrative Assistant

About Us

FoundersCard is a global membership community of over 250,000 entrepreneurs, executives, and innovators. Our members enjoy unparalleled access to elite travel perks, business benefits, and a curated network of like-minded leaders—all designed to accelerate their success. Join us on our mission to empower founders and innovators to move faster, live better, and access more.

The Opportunity

FoundersCard is seeking a highly motivated and resourceful Office Manager / EA to join our growing team in our Midtown Manhattan office. This full-time, in-office role requires a proactive, solutions-oriented professional with exceptional organizational skills and a passion for fostering a collaborative, creative, and high-performing work environment.

You will play a key role in shaping the day-to-day employee experience by leading office operations, supporting recruitment and onboarding, coordinating executive and team needs, and helping cultivate a vibrant, people-first company culture.

• Culture & Employee Experience:
• Plan and execute team-building events, company celebrations, happy hours, and offsites
• Manage employee recognition programs (e.g., birthdays, work anniversaries, shoutouts)
• Oversee ordering and distribution of company swag and branded materials
• Support internal communications and employee engagement initiatives

• Executive & Team Support:
• Manage executive calendar scheduling and meeting coordination
• Coordinate travel logistics and team offsite planning
• Support cross-functional and ad hoc projects across the organization

• HR & Recruiting Support:
• Assist with new hire onboarding, including equipment ordering, workspace setup, and building access
• Conduct initial candidate screenings (e.g., salary expectations, visa status, availability)
• Schedule interviews and support candidate logistics throughout the hiring process
• Maintain accurate employee records and provide general HR administrative support

• Vendor & Facilities Management:
• Serve as point of contact for all office-related vendors (snacks, supplies, tech, etc.)
• Liaise with building management and external service providers
• Manage contracts, deliveries, and day-to-day vendor relationships

• Office Operations & Administration:
• Oversee daily lunch orders and maintain snack and supply inventory
• Coordinate shipping and receiving, including mail and package handling
• Manage desk setups and workspace changes as the team grows
• Provide light IT support and troubleshoot tech issues with vendors
• Ensure the office remains a clean, organized, and inspiring space

This is a full-time, in-office position located in Midtown Manhattan