Executive Assistant-FlexStaff( TEMP)
- Provide administrative support to the Senior Associate Dean for Scientific Affairs and Strategic Planning and Associate Dean for Continuous Quality Improvement.
- Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
- Manages information and communication to internal and external stakeholders.
- Makes travel arrangements, organize conferences/ itineraries, and update pending commitments and appointments.
- Coordinate conferences, committees, seminars, and special events.
- Greet visitors; answer telephones and disseminate information to callers, take messages and transfer calls to appropriate individuals.
- Prepare/gather input for meeting materials.
- Utilize EPRO/Micromane/Egencia to submit and track purchase orders, check requests, requisition forms, petty cash vouchers, reimbursement forms for business expenses, work orders, etc.
- Assist the Dean’s Office during absence of the Executive Assistant including answering phones, maintaining calendar, scheduling appointments, and providing other assistance as required.
- Other tasks as assigned.
Qualifications:
- Bachelor's Degree and a minimum of 5 years of relevant administrative experience or equivalent combination of education and experience will also be considered.
- Demonstrated ability to work in a fast-paced environment with changing priorities and ability to make independent decisions and effectively communicate decisions to senior staff. Must demonstrate good judgment, initiative and attention to detail.
- Must be able to interact effectively with diverse individuals. Strong organizational abilities required as well as demonstrated ability to manage workflow among support staff.
- Demonstrated ability to balance workload for several executives with competing priorities.
- Proficient in Microsoft Office and windows-based computer system required.
- Adept at learning new software programs.
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