About Us

FAR.AI is a non-profit AI research institute dedicated to ensuring advanced AI is safe and beneficial for everyone. Our mission is to facilitate breakthrough AI safety research, advance global understanding of AI risks and solutions, and foster a coordinated global response.

Since our founding in July 2022, we've grown quickly to 20+ staff, producing 30 influential academic papers, and established the leading AI Safety events for research, and international cooperation. Our work is recognized globally, with publications at premier venues such as NeurIPS, ICML, and ICLR, and features in the Financial Times, Nature News, and MIT Technology Review.

We drive practical change through red-teaming with frontier model developers and government institutes. Additionally, we help steer and grow the AI safety field through developing research roadmaps with renowned researchers such as Yoshua Bengio, running FAR.Labs, an AI safety-focused co-working space in Berkeley housing 40 members, and supporting the community through targeted grants to technical researchers.

About the team and the role

We organize high-impact events that bring together experts and professionals to address important challenges in our field. Our events require meticulous attention to detail, strong database management, and efficient systems.

We are seeking a detail-oriented Technical Event Operations Specialist to manage the infrastructure, communications, and database systems supporting our events. The ideal candidate has programming knowledge, thrives on organizing complex logistics, and can leverage AI tools to streamline operations.

Key Responsibilities

Database Management & Infrastructure

• Maintain and optimize our Airtable database systems for tracking attendees, speakers, and event logistics

• Set up and configure databases for new events following standardized protocols.

• Process and organize attendee information to facilitate efficient decision-making by leadership.

• Identify and implement automation opportunities for manual processes.

• Update databases in real-time as new entries arrive.

• Design and implement improvements to database architecture and workflows.

• Communicate effectively with software engineering contractors about technical requirements.

Communications Management

• Organize complex mail merges containing personalized logistical information (transport, payment, platform access, etc.).

• Develop and maintain standardized email templates with appropriate variable fields.

• Conduct thorough quality assurance on all mail merges, ensuring accuracy and catching edge cases.

• Follow up with non-responsive attendees regarding forms, RSVPs, and other requirements.

• Address routine attendee inquiries and update database with relevant information from these interactions.

• Track email delivery, resolve bounced emails, and ensure database reflects current contact information.

• Utilize AI tools to streamline and enhance the communications workflow.

Event Platform Administration

• Oversee integrations between our database and event platforms (e.g., Swapcard, Slack).

• Ensure information is accurately synced between all systems throughout the event lifecycle.

• Manage user access across platforms and troubleshoot synchronization issues as needed.

• Create moderator documentation with speaker information and session details.

Post-Event Management

• Perform comprehensive database integration and cleanup after events.

• Ensure all event data is properly consolidated into master systems.

• Maintain data integrity and consistency across all database components.

• Prepare basic impact analysis reports and visualizations.

• Apply technical solutions to streamline post-event data management.

Required Experience & Skills

• Exceptional attention to detail and commitment to accuracy.

• Programming knowledge and ability to understand technical systems.

• Strong proficiency with AI tools (Claude, ChatGPT) for enhancing workflows.

• Experience with database management or quick ability to learn database systems.

• Understanding of technical concepts (config files, database structures, APIs, etc.).

• Excellent written communication skills, particularly for clear instructional content.

• Strong organizational skills and ability to manage multiple concurrent tasks.

• Ability to work independently and proactively identify process improvements.

Nice-to-Have Experience

• Experience with automation tools and scripting languages.

• Experience coordinating with technical contractors.

• Background in project management or process optimization.

• Experience with Airtable or similar database platforms.

• Prior experience in event management or operations roles.

Logistics

You will be a full-time employee of FAR.AI, a 501(c)(3) research non-profit.

• Location: Both remote (US) and in-person (Berkeley, CA) are possible.

• Hours: Full-time (40 hours/week).

• Experience Level: Junior to Mid-level.

• Compensation: $85K - $120K/year depending on experience and location. We will also pay for work-related travel and equipment expenses. We offer catered lunch and dinner at our offices in Berkeley.

• Hiring process: A paid task test, short call with hiring manager, in-depth interviews with the team, and a full-day work trial, followed by reference checks.

If you have any questions about the role, please do get in touch at [email protected].

Otherwise, if you don't have questions, the best way to ensure a proper review of your skills and qualifications is by applying directly via the application form. Please don't email us to share your resume (it won't have any impact on our decision). Thank you!