Accounts Payable Specialist

ABOUT VISTA CARE

Vista Care is a leading service and support organization that is proud to provide specialized, supportive services to a diverse population throughout Wisconsin, Illinois, South Dakota, Nevada, and Colorado. We specialize in offering comprehensive care and support services for individuals with a variety of intellectual and developmental and mental-health disabilities. We are passionate about "person-centered care" and empowering those we support to lead fulfilling and independent lives.

We are looking for team members with a unique blend of compassion and resilience. For people that possess an innate ability to see potential in every individual, fostering environments of inclusivity and growth. More than just caregivers/nurses/managers/etc., they are advocates, ensuring that each person (both individuals supported and our amazing direct care staff) receives the tailored support they deserve. Our team thrives on empathy, adaptability, and an unwavering commitment to upholding the highest standards of care. In this realm, success is measured not just in milestones achieved, but in the lives enriched and empowered every single day. If that sounds like the type of environment for you, we would love to chat!

Job Summary:

The Accounts Payable Specialist is responsible for processing accounts payable, maintaining financial records, and supporting general accounting functions. This position handles vendor invoice entry and filing, assists with month-end close, reconciles general ledger accounts, and supports accounts receivable by applying payments and following up on past-due balances. Additional duties include maintaining accurate vendor files, preparing reconciliations, posting journal entries and bank activity, and ensuring compliance with internal documentation and approval processes. This is a detail-focused, deadline-driven role that plays a key part in the day-to-day financial operations of Vista Care.

Responsibilities (Including but not limited to):

• Processing accounts payable
• maintaining associated records
• collaborate with accounts receivable
• process daily invoices
• Posting journal entries into accounting system 
• AP vendor file maintenance 
• An internal audit of AP/AR vendor / customer adds / changes 
• Reviewing of AP expenses batches
• Monthly review of Payables
• Preparing various reconciliations
• Maintaining credit card transactions and preparation of reconciliations
• Posting of the bank activity into the accounting system.
• Review all invoices for appropriate documentation and approval prior to payment
• 1099 maintenance
• Occasional lifting of up to fifteen (15) pounds
• Sedentary Work
  

• Minimum 2-years degree in Accounting or more years of work experience.
• Special skills required— Must be proficient using calculator and Microsoft or Google suite products, experience using computerized accounts payable system, good oral communication, and telephone skills and basic accounting principles.
• Excellent attention to detail 
• Strong organizational ability
• Effective corporate communication skills
• Ability to consistently meet all deadlines
• Effective problem-solving skills 

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

• Physical Requirements – Requires repetitive manual and finger dexterity and eye- hand coordination; requires the ability to use all office equipment.  Must be able to remain awake and alert for the duration of each shift, bend, stoop, push, pull, reach, twist, sit, and walk for periods of time. 
• Visual, hearing, and communication requirements – Requires corrected vision and hearing to normal range, with or without reasonable accommodation. Must be able to communicate verbally and in writing with all staff, other professionals, and individuals. Must be able to give and receive verbal and written instructions in English.
• Work location – Primarily office settings with varying degrees of background noise.

• Health, Dental, & Vision Insurance
• Generous PTO Policy
• 401k Plan
• Growth-minded company with opportunity for career development & advancement
• Leadership team that is dedicated to our company value of "Balance", which includes work/life balance
• Mission and values driven company culture

If you are interested in this position, please apply today! If you have any questions about Vista Care or this opportunity, please reach out to the email below. 

Allie Mott

Talent Specialist

[email protected]  www.vistacare.org

Vista Care is an equal opportunity employer. We encourage candidates from all backgrounds to apply!

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