Senior Associate Director, Student Life Projects and Events

Department

Booth MBA: Student Life 1

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

The Senior Associate Director of Operations and Events will be responsible for overseeing and managing the day-to-day operations of the Student Life team while leading the planning, implementation, and management of community-wide programming. Manages all components and implementation of Convocation activities across all Chicago Booth programs. Coordinates Student Life events, including but not limited to, Convocation, Treks/Trips, Orientation, Distinguished Speaker Series, and Celebration.

Responsibilities

• Leads and oversees the coordination of all Student Life events, including but not limited to Convocation, Celebration, Orientation, Treks/Trips, Student Co-Chair Trainings and Celebrations, Distinguished Speaker Series, and more. Develops event analytics to gauge success, researches applicable event venues, negotiates vendor relationships and contracts as needed, and works with broader team to guide on best practices and effectiveness of all programming.
• Manages and leads all graduation related activities, including regularly communicating with University Events team and coordinating with other Booth offices on all event details. Manages all vendor relationships and contracts for ceremonies including payments. Schedules and composes regular communications with graduating students from all populations, including Full-Time MBA, Evening/Weekend MBA, Executive MBA, Specialized Masters, and PhD students.
• Collaborates with other areas of Student Life to assist with programming for Booth Wellness, International Programs, and Joint Degree Programs.
• Supervises the Associate Director of Events and Project Assistant III; works with both roles to ensure office suite is supported and front desk is staffed.
• Reviews and executes all contracts under $10,000 related to student groups and Student Life events. Works closely with Accounting and Budgeting to execute and cover contracts related to Full-Time, Evening and Weekend, XP, and Specialized Master student events.
• Advises and manages student group cohorts; advises on planning and executing their events and socials, manages their financial accounts including processing reimbursements and refunds, ensures cohorts follow University student group policies.
• Directs manager of Student Life budget account and works closely with Senior Assistant Director on other budget accounts, such as Convocation and Orientation.
• Submits payment requests, purchase orders, reimbursement requests, internal billing, and other payment needs in the University’s Oracle FST system. Serves as back up to Senior Assistant Director for all payment needs.
• Monitors and updates Student Life websites and social media pages and helps larger Student Life team to craft marketing messages and communications strategy.
• Manages student activities calendar as well as maintains the student group management system.
• Develops surveys and event analytics to assess office and event success.
• Assists with staffing events when necessary for Student Life, Booth Diversity and Inclusion, Booth Wellness, International Programs, and Joint Degree Programs; requires working nights and weekends when needed.
• Supports the Senior Director of Student Life and Associate Dean/Dean of Students for MBA Programs in special projects as assigned.
• Uses specialized depth knowledge and breadth of experience to recommend concepts for programming to leaders of various organizations and programs.
• Markets student activities programming throughout the year. Develops and implements protocols for evaluating the effectiveness of programs.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree.
• Master’s degree.

Experience:

• A minimum five years of professional work experience in operations and or event management.

Technical Skills or Knowledge:

• Demonstrated experience managing databases.
• Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).

Preferred Competencies

• Outstanding verbal, written, and presentation skills, as well as organizational skills.
• Work independently with little supervision; possess a self-motivated disposition; identify opportunities for improvement and recommend effective changes, all while achieving key objectives resulting in desired outcomes.
• Exercise good judgement, handle multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions during seasonal high volume.
• Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty and corporate contacts in a multitude of communication methods including in person, email, and phone.
• Professional demeanor, including tact, discretion, and a customer service-oriented approach.

Working Conditions

• This position is currently expected to work a minimum three days per week in the office.
• Work evening and weekends as needed.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$68,000.00 - $80,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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