Technical Project Administrator (in office)

Description

Technical Project Administrator (in office)

Perrysburg, OH

Are you a skilled Administrative/CAD professional looking to join a supportive, passionate team? We have an attractive opportunity for you!

Sigma Technologies is a growing engineering and design firm with over 500 team members across 30+ states. For more than 25 years, our work for the power and telecommunications industries has helped create a positive impact in communities across the country. Our core values — Safety, Honesty, Truth, and Decency — fuel our culture. We are TeamSigma™.

**To learn more about working at Sigma, view our career page.

**While we list our openings in multiple locations, you only need to apply to one as most are remote.

Please note: This position is required to work in office Monday-Friday from 8:00 AM - 5:00 PM Eastern Time. Our office is located at 27096 Oakmead Dr., Perrysburg, OH 43551. 

WHAT YOU CAN EXPECT TO DO AS A TECHNICAL PROJECT ADMINISTRATOR AT SIGMA:

ABOUT THIS OPPORTUNITY:

The Technical Project Administrator works with internal project teams to ensure all administrative duties relating to technical project functions are delivered in an accurate and timely manner. The Administrator prepares packages for use by our teams of Field Techs, Drafters and Designers from the initial inquiry through the processing and final design and/or permitting. Assists Supervisors and Project Engineers to coordinate project activities, collaborating with other project team members, tracking, and recording project milestones and recording progress against corresponding goals and metrics.

Essential Job Functions:

• Pre-production staging (office organization & entry of work orders), preparation/printing and dissemination of work assignment packages for Engineers, Designers & Field Technicians.
• Update and maintain production, metrics, and milestone/schedule reports from Excel and Data management systems; track, audit, and report the status of work orders and permits.
• Must be able to understand, and edit 2-D Civil type designs in CAD plan and profile views (AutoCAD, MicroStation, DDS, ESRI)
• Differentiate between roads in a variety of areas and states – US Routes, State Routes, County Roads, Toll, private and cities streets.
• Final work package close out and filing
• Collaborate with others, including co-workers and clients, as needed to devise best solutions.
• Professionally communicate and coordinate between departments
• Research Authorities Having Jurisdiction (AHJ), Right of Way (ROW) and Easements for all permits required for each project.
• Follow up throughout the project to assure timely acquisition of permits.
• Assist Supervisors in coordinating project activities.
• Provide high-quality, efficient service with a focus on helpfulness and teamwork.
• Flexible, proactive, and resourceful when dealing with issues that may arise, taking ownership to get projects done, and coming prepared with potential solutions when presenting problems.
• Interpret field information gathered manually or through software such as Katapult.
• Perform tracing function in Katapult.
• Able to edit PDF’s and submit deliverables to clients/municipalities.
• Knowledge of commonly used concepts, practices, and procedures in administrative support and will rely on standards, instructions, and pre-established guidelines to perform the functions of the job.
• Other projects and operational duties as assigned.

Competencies/Skills: Computer Aided Drafting & Design (CADD) | Engineering Support | Business Communications | Document Preparation | Basic Excel | General Office Software | Katapult

Requirements

• Education: High School Diploma or Equivalent is required
• Experience: 2+ years of experience in an administrative capacity. 
• Strong organizational skills, attention to detail and experience in office policy and process management
• Excellent time management skills and the ability to organize, multitask, and prioritize.
• Strong oral and written communication skills
• Must be discrete; a commitment to maintaining company confidentiality and privacy guidelines is a requirement.
• Ability to determine and describe the scope of work based on CAD prints and other customer documentation.
• Ability to read CAD plans and profile drawings.
• Cadastral Map Reading (skillset on how to read plat maps and of the like)
• Ability to manipulate CAD drawings.
• Ability to maintain production and quality metrics on all assigned duties and responsibilities.
• Problem solving skills and good judgement.
• Ability to collaborate with a multi department team.
• Able to pass a background check/drug test/driving record check.
• Computer literate – especially Microsoft Word, Excel, Outlook
• Ability to learn and operate proprietary software and other computer systems.
• Dependable transportation and a valid driver’s license and insurance
• Authorized to work in the United States

Physical Requirements:

• Must be able to endure frequent, lengthy periods of sedentary work and sit for prolonged periods of time, including at a desk.
• Must be able to utilize a computer keyboard, computer monitor, and telephone for prolonged periods of time.
• Must have the physical ability to perform activities such as preparing and analyzing data and figures, transcribing notes, and viewing a computer terminal; these activities require close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Must have the physical ability to express or exchange ideas by means of the spoken word and convey detailed or important spoken instructions to other workers accurately, often in a group setting.
• Must have the ability to receive detailed information through oral communication.

WHAT WE OFFER:

We want our Associates to stay healthy, happy, and secure! We offer you a positive work environment with supportive coworkers, managers, and leaders, plus:

• Competitive pay
• Medical, dental and vision plans with up to 80% of the premium sponsored by Sigma
• 401(k) plan with matching contributions up to 5% of salary
• Paid holidays, vacation, and sick time
• Education and professional licensing assistance programs

This job advertisement should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of a job. The individual may be required to perform job-related responsibilities and tasks other than those stated in this ad.

This advertisement does not constitute an employment agreement between Sigma and the employee and is subject to change by Sigma as the needs of the organization and/or the requirements of the function change.

Pay is commensurate with experience and education. Sigma is an equal opportunity employer and will not discriminate based on an employee’s race, color, gender, sexual preference, gender identity, age, religion, national origin, disability, genetic information, veteran/military status, or any other classification protected by law.