APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Office of the Associate Dean for Undergraduate Education is seeking a detailed-oriented, motivated individual to provide administrative support for several areas of the office. The Academic Program Coordinator will primarily support the Offices of Science Engagement and Future Students, as well as serving as first point of contact for all visitors to the Ritenour Building. This position will assist the records coordinator on student records needs and assist with the spring commencement ceremony planning and day of events.

This individual will  be responsible for:

• Providing administrative support for the Office of Science Engagement, including assistance with registration, planning, and administration of events, career opportunity monitoring, coordinating communications and collaboration with stakeholders. Maintain and update digital signage for programming and announcements to be shared throughout the college. Processing financial transactions and employee reimbursement system for staff and students for OSE. programs; providing budget support and tracking spending in the office.
• Providing administrative support for the Future Students Coordinator, including planning, scheduling, and coordination of prospective student visits. Assisting with organizing events such as Spend a Summer Day and Applied Student Events. Assisting with preparation, creation, and delivery of communications to prospective students. First point of contact for phone calls and emails sent to Future Students office.
• Monitoring and responding to phone calls and emails to the main office line. Serve as a first point of contact for all visitors to the Ritenour Building at the front desk. Responsible for mail distribution, conference room scheduling, and supply ordering for Office of Associate Dean, Future Students Office and Office of Science Engagement.
• Student records support including processing change of major, concurrent major, and leave of absence requests working with department contacts to receive approval. Processes grade forgiveness requests.
• Commencement ceremony support including preparing graduation packets for graduating seniors in the weeks leading up to commencement and assist with distribution. Providing set-up and tear down of the spring commencement and greets graduates at the registration table as they arrive for commencement.

Excellent communication, organization, and customer service skills are critical, as is the ability to work independently and in a team environment. We are seeking an individual with initiative; demonstrates a willingness to learn and can shift between tasks and offices with ease.

Proficiency in Microsoft Office, particularly Excel and Word, is required. University experience with SIMBA (System for Integrated Management, Budgeting, and Accounting), SAP CONCUR, LionPATH (student portal), CANVAS, 25Live, and Work Lion (HR portal) is preferred

The position is based at the University Park Campus; however, flexible work arrangements, such as hybrid work opportunities, may be considered. Questions related to flexible work should be directed to the hiring manager during the interview process.

 

 

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None

 

APPLICATION INSTRUCTIONS

Review of applications will begin immediately. Candidates should include a resume and cover letter detailing their experience and why they would be a good match for the position with their application.

 

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

 

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

 

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

 

Salary Structure - Information on Penn State's salary structure

 

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

 

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