Contracts Specialist

OrganOx is an innovative, fast-paced, global medical device company with a mission to save lives by making every donated organ count. We are a commercial stage organ technology company, spun out of the University of Oxford in 2008, committed to improving transplantation outcomes throughout the world. The company’s first product, the OrganOx metra® normothermic machine perfusion (NMP) system for liver transplantation, has been used to support more than 5,000 liver transplant operations globally.

Position Summary

The position of Contracts Specialist is responsible for management of contracts for goods, services, and financial agreements. These agreements are to support R&D, Production, Supply Chain and Field Maintenance requirements

This is a full time, in office role located at OrganOx’s US headquarters in Madison, NJ.

Listed below are the major responsibilities of the role and a brief description of some of the key tasks to be performed. This list is not totally exhaustive.  

Major Responsibilities

Under direction from the Head of Procurement the Contracts Specialist will be responsible for:

Contract management

·       Contract preparation, negotiation, execution and management; managing contracts from initiation through to closure, including preparation of contract amendments, extensions and terminations

·       Review and evaluation of proposal plans and contract specifications; developing and presenting contract negotiation strategies to stakeholders; drafting contractual agreements, including the revision of existing contracts, and agreeing them with contractors

·       Negotiation of contract terms, conditions and pricing, optimizing contract value; tracking and managing the performance and expiration of contracts; ensuring compliance with company policies and government regulations

·       Assess contract performance to identify risks and ensure resolution

·       Maintain accurate and up-to-date contract records and documentation

·       Provide business advice and guidance on contract matters to internal teams.

Dispute Management

·       Coordinate with legal and compliance departments to address contract disputes or issues

Market engagement

·       Conduct market research to inform procurement strategies and decisions

Stakeholder management

·       Communicate effectively with internal and external stakeholders to understand their requirements and manage their expectations

Supplier relationship management

·       Manage supplier relationships strategically and act as the supplier point of contact

Continuous improvement

·       Continuously improve processes and procedures to increase efficiency and effectiveness

·       Adhere to the letter and spirit of OrganOx’s Code of Conduct and all other company policies

Skills & Experience

·       Knowledge / understanding of the medical supply chain

·       Knowledge of legal requirements involved with contracts

·       Demonstrable understanding of contract management processes

·       Demonstrable experience drafting contractual agreements and terms, with the ability to produce contract management related technical reports to a high standard in terms of technical content, presentation and written English

·       Excellent communication, negotiation and communication skills. Able to communicate effectively at all levels both internally and externally

·       Strong analytical and strategic thinking skills with the ability to

·       Attention to detail and the ability to spot errors and inconsistencies. Strong problem-solving skills with a commitment to continuous improvement. Ability to evaluate risk and make recommendations.

·       Ability to work effectively in a multi-disciplinary team. Collaborate with internal stakeholders across the company including Production, Commercial, Sales, Quality, Engineering and Finance.

·       Ability to work under pressure and meet deadlines.

·       Adaptable, proactive and resourceful with the ability to thrive in a continuously evolving environment

·       Computer literate to a high level in Microsoft Office applications including Outlook, Word and Excel.

  Qualifications

• Bachelor’s degree in law, business administration, or relevant field; or equivalent experience
• Minimum of 3 years of proven work experience as a Contracts Specialist or similar role within the medical technology industry or pharmaceutical industry
• Must have knowledge of the medical supply chain
• Required knowledge of legal requirements involved with contracts along with a strong understanding of contract management processes
• Professional qualifications such as CIPS, highly desirable
• Ability to travel up to 10% of the time

#LI-Onsite

A job description does not imply that the duties stated are the only ones to be performed by the job holder. Job holder will be required to follow any other job-related instruction as reasonably requested by their line manager or their designate.

The Pay Range for this position is $90,000 - $100,000 annually, with a 10% target annual bonus and benefits.

At OrganOx, we value innovation, evidence, integrity, teamwork, respect, and passion. We offer competitive compensation and comprehensive benefits, including healthcare and retirement plans. We support work-life balance and provide opportunities for ongoing professional development.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by law.