Senior AP Specialist
Keywords Studios, a global leader in media localization, voice-over, and creative services for the gaming and entertainment industry, is expanding its Global Finance Shared Services Center (GSSC) in Milan. We are seeking a Senior Accounts Payable (AP) Specialist to take on a key leadership role within our international finance team.
About the Role:
As a Senior AP Specialist, you will play a pivotal role in shaping, overseeing, and optimizing our global AP processes. You will act as the right hand to the Global AP Manager and coordinate a small team to ensure accuracy, compliance, and continuous improvement in a high-volume, multi-currency, multi-entity environment.
This role is ideal for a Senior AP leader with strong systems knowledge (Oracle, NetSuite, or similar ERP), a track record of managing cross-border payables, and experience in leading or mentoring teams within a Shared Services environment.
Oversight and Leadership
- Lead day-to-day AP operations for a portfolio of international entities
- Supervise and mentor 2-3 junior AP specialists
- Ensure on-time, accurate payment runs and vendor settlements across regions
Process Excellence
- Champion best practices in AP workflows and internal controls
- Collaborate with the Global AP Manager to improve efficiency and standardization
- Support onboarding of new entities (e.g., North America) into the Shared Service framework
Vendor and Stakeholder Management
- Manage escalations and critical vendor relationships
- Act as a liaison with procurement, finance, and treasury teams globally
Month-End & Compliance
- Review and approve AP reconciliations, accruals, and reporting packages
- Assist with statutory reporting, audits, and compliance with IFRS and internal policies
Technology & Systems
- Utilize Oracle, NetSuite, or equivalent ERP systems to manage payables
- Leverage tools like Kanbina AI and Excel for data insights and continuous improvement
- 7–10 years’ progressive experience in Accounts Payable, with at least 3 years in a Shared Services or multinational environment
- Previous experience supporting or managing a small team
- Strong knowledge of global AP operations, including US/Canadian compliance (e.g., 1099/T4A), IFRS, and tax rules
- Systems proficiency (Oracle, NetSuite, or similar ERP)
- Advanced Excel skills (pivot tables, lookups, reconciliations)
- Strong communication, prioritization, and vendor management skills
- Fluent English (written and spoken)
- Welfare & Fringe Benefit
- Ticket Restaurant
- Learning and Development
- Hybrid Model
DISCLAIMER
We do our best to respond to all applicants in a timely manner. However, our emails may occasionally be filtered into your spam or junk folder. We kindly ask that you monitor these folders to ensure you don’t miss any communication from our team
Keywords Studios is dedicated to following a well-established Equal Opportunities Policy. We endeavor to create a workplace which provides for equal opportunities for all employees and potential employees.
PERSONAL DATA PROTECTION POLICY
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