Workplace Coordinator (on-site)

We are looking for an organized, detailed, and dynamic individual to join our workplace operations team at a fast-paced, global technology company known for its work in identity and access management. The Workplace Operations Coordinator is responsible for delivering exceptional customer service while managing events & projects, owning key vendor relationships, and executing day to day operations while maintaining an organized, best in class environment. Our ideal candidate is a proactive individual with a keen curiosity and generosity of spirit that is supportive of everyone: our employees, visitors, guests, and vendors alike.

Employment: W2 Contractor

Duration: 7/15/26-7/1/2026

Location: 100% Onsite San Francisco, CA

Compensation: $27-$30/hr

Responsibilities:

• Support employees with all onsite event logistics from start to finish - create a memorable and seamless experience for all attendees, support everything from room bookings, event set-up/break down & clean up, furniture configurations, catering support to vendor management.
• Examples: Company & Team All Hands, Team Onsites, Board meetings, Executive meetings, Employee Resource Group events, etc.
• Be prepared to support all functions of the workplace operations team; support for one another over various programs, initiatives, projects, coverage, and day to day assistance
• Manage Service Now tickets within our Workplace SLA (service level agreement) with a focus on customer delivery
• Engage in operational protocols and processes to initiate continuous improvement and efficiencies in our operational pipeline
• Heavy calendar management
• Assist with managing the Workplace SF office event’s budget
• Report maintenance issues to Building Management & Facilities Coordinator - conduct walk-throughs of conference rooms to ensure spaces are looking clean & organized
• Work closely with onsite Security team to ensure all events & vendors adhere to Okta’s security protocols
• Build strong internal relationships with our employees, partner teams, and key stakeholders
• Customer Service & Communication Ready - Provide timely communications &  the best customer experience for employees, visitors, executives, and everyone in between

• 3-5 years experience supporting a workplace, facilities or office management team
• Excellent written and oral communication skills
• Must be able to handle stress and customer support issues
• Works and collaborates well with others
• High attention to detail and organization
• Strong problem solving and decision-making skills
• Ability to multi-task and prioritize under pressure
• Positive attitude & willingness to support team initiatives
• Must be able to work both with and without direct supervision
• Ability to lift at least 25 lbs and maneuver more
• Experience using MacBook, Google Suite & Slack
• Experience with heavy calendar management
• Flexibility with schedule - ability to occasionally stay later on some nights
• Required in office 5 days a week from 7:00 AM - 4:00 PM (Early morning starts are required for catering/ event set-ups)

Compensation Range: $27-$30/hr

** This pay range is Client-specific for the opening advertised. The identity of the Client will be disclosed if you are selected to move forward in the hiring process. **

• 75% coverage on employee-only medical and dental plans, with a $0 employee-only medical plan option available.
• Vision - opt-in available
• PTO
• Laptop
• Life Insurance, Disability Insurance, AD&D coverage
• Short-term Disability, Accident, Cancer/Critical Illness, Pet insurance - opt in available