Administrative Assistant III - Structural Heart
At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.
A Day in the Life
At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.Careers that Change Lives:
In this role, you will provide administrative support to the Coronary Renal Denervation Sales leadership team. This position is focused on coordinating the projects and work flow through a high-volume, fast-paced environment. Daily activities include ongoing interaction with all levels of employees, as well as with customers, vendors, visitors and candidates.
You can grow your career with us; we hope you’ll consider joining our team!
A Day in the Life:
• Office/Meeting Management
o Coordinate and manage Director’s calendar of appointments, meetings and travel itineraries via Outlook and ascertain which events require Director’s presence. Rearrange meetings and commitments to maximize Director’s time efficiency
o Schedule meetings on behalf of Director or as requested by Director and Staff
o Domestic and international travel arrangements via American Express travel online tool – Prepare Travel itineraries
o Maintain business Organizational charts on an as needed basis
o Manages the requisition process for purchasing of equipment/office supplies for the department
• Communications
o Prepare and modify presentation materials for meetings; reports, and forms, sometimes with limited direction as assigned by the Director or as requested.
o Handle correspondence as directed, including composition and disposition of letters, memos and department announcements and communications. Ensure confidentiality of all documents, messages and telephone calls according to established processes, procedures, and policies. Manage confidential information with discretion and judgment
o Conducts Customer Care employee engagement surveys (e.g., using Qualtrics software)
o Consolidate and distribute the Americas Regional COE newsletter
• Project/Work Coordination
o Maintains, tracks, and provides reports relating to department budget and expenses, researches and resolves issues relating to expense reports, purchase orders, invoices, etc.
o Works on projects requiring analytical skills (e.g., provides support on organizational processes/projects such as organizational planning, performance reviews, AOP planning)
o Project management/Event planning and managing large meetings and events within allocated budgets (e.g., Customer Service Week, department picnics, potlucks, holiday events)
Must Haves:
• High School Diploma
• 4+ years of administrative experience in a corporate setting
Nice to Have:
• Systems knowledge: Microsoft applications (Word, Excel), internet
• Proficient written and verbal communication skills
• Demonstrated expertise and proficiency using MS Office applications including Outlook, Word, Excel, PowerPoint, Access, Visio, Publisher, Adobe Contribute, Prodagio, OneSource, One Note, Autodesk Design Review, Office Communicator, Qualtrics
Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
Benefits & Compensation
Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).
The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).
Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.
Further details are available at the link below:
Medtronic benefits and compensation plans
About Medtronic
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people.
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
Learn more about our business, mission, and our commitment to diversity here.
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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