Indiewalls Full Time Sales Admin & Support Coordinator

Join the Indiewalls Team as a Sales Admin & Support Coordinator 

At Indiewalls, we connect independent artists with innovative commercial spaces, curating art collections that transform boutique hotels, luxury residences, and global brands. We’re looking for a proactive and highly organized Sales Admin & Support Coordinator to join our fully remote team and help fuel our business growth, optimize internal operations, and support high-level client engagements.

Role Summary As Sales Admin & Support, you will work full-time (40 hours/week) in close collaboration with our 4 Territory Sales Managers to help grow our business pipeline, plan and execute events nationwide, and streamline our project workflows in the Indiewalls system. This role requires a proactive, highly organized professional who thrives in a fast-paced, creative environment and can confidently own and evolve administrative processes that support sales success.

Key Responsibilities

• Provide day-to-day support to the Sales Managers and help drive forward client relationships
• Coordinate and schedule client meetings, internal syncs, and follow-ups
• Research prospective clients, track lead generation efforts, and support initial outreach
• Join client calls, take detailed notes, and manage action item follow-through
• Send curated gifts or materials as needed to support relationship-building
• Accurately enter, track, and update client and project data in our CRM system and project database
• Monitor project status across key accounts, flag bottlenecks, and ensure timely updates
• Support proposal creation, scope updates, and entry of project specs into relevant platforms including visual collateral support, database entry, and moving projects through assignment process with minimal supervision
• Generate and maintain sales reports, pipeline health updates, and revenue tracking
• Track, organize, and manage multiple internal and client-facing deadlines, effectively communicate needs from sales team members to meet deadlines and plan project timelines accordingly to hit those deadlines.
• Coordinate travel, event logistics, and sales roadshows for team members
• Manage event RSVPs, catering, samples, and branded materials
• Assist in planning trade shows, networking events, and client-hosted experiences
• Develop and refine internal templates for proposals, outreach, and reporting
• Help identify gaps in the sales process and suggest improvements
• Mentor or support onboarding of future admin/support team members as needed

Qualifications

• Fluent in English (spoken and written)
• Strong proficiency with Google Workspace (Gmail, Calendar, Sheets, Slides, etc.)
• Familiarity with CRM systems (e.g., HubSpot, Salesforce)
• Exceptional attention to detail and organizational skills
• Comfortable interacting with senior-level stakeholders and external clients
• Able to work independently, prioritize effectively, and manage up
• Flexible availability Monday–Friday (daily hours finalized during interview)

Preferred but not required

• Experience in events, travel coordination, and/or executive support
• Background in commercial real estate, interior design, or art consulting
• Familiarity with architectural plans, design specs, and US geography
• Comfort using design platforms like Canva, InDesign, or Figma

Soft Skills

• Solutions-oriented with a growth mindset
• Excellent communicator and team player
• Comfortable switching between fast-turnaround requests and long-term projects
• Curious, detail-loving, and interested in the intersection of art and business

• Competitive compensation based on experience
• Fully remote position
• Flexible PTO policy
• Annual stipend to gift artwork to someone you love

If you’re a systems thinker who loves organizing, supporting sales, and making art-world magic happen behind the scenes, we’d love to hear from you!