Manager, IT Business Systems Analyst (Legal)
At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.
Job Description
Manager, IT Business Systems Analyst (Legal)
Gilead IT is looking for a Manager, IT Business Systems Analyst (Legal) to support the General & Administration domain with a primary focus supporting the Legal organization’s IT applications. The person selected for this role will be collaborating closely with business leaders, the IT global capability lead, the IT Enterprise Platform team, and the IT managed service provider. They will be a leader in the functional design and execution of well-engineered, tested, and deployed business systems to meet business needs. The responsibilities include gathering and documenting business requirements and business processes and collaborating with multiple IT teams to develop solutions and meet business objectives. The role also includes mentoring and providing direction to less-experienced staff on projects and acts as an advisor to the business. It is expected that this person with become the expert in their assigned business functions, including their business processes and tools utilized.
Specific Responsibilities
- Develop strong understanding of Legal business processes and associated technology solutions.
- Gather and document business requirements and map as-is and to be process maps.
- Play a leadership role in the feasibility analysis for new systems/applications for a functional area, including understanding the implications for the current and future state.
- Collaborate with the associated IT team to translate the business requirements into optimized solutions that meet the business goals and objectives.
- Participate as a senior business analyst in IT investment, maintenance and enhancement projects for the related business domain, following the Gilead IT SDLC process.
- Collaborate closely with project stakeholders (business partners, internal IT teams, project managers, technology vendors and service partners) to ensure quality and timely project delivery.
- Serve as a functional lead or project manager on medium sized projects.
- Serves in an advisory capacity to functional team members or project manager on functional knowledge/impact to projects/programs.
- Accountable for the accuracy of project work estimates in assigned functional areas, and serve as an escalation point for major project issues.
- Facilitate the governance of the sustainment of business areas’ applications by collaborating closely with business partners, SaaS vendors, and the IT managed service provider.
- Continually make recommendations for system and process improvements and drive implementation.
- Through partnership with senior business leaders and IT global capability leads significantly contributes to the development of business domain’s capability maturity model and 3-year technology roadmap and long-term strategic plans for IT support factoring in an understanding of future directions of the business area as well as changes in the technology landscape.
- Plays a key role in advising the business on assessing and evaluating new technologies including engaging the appropriate IT and Procurement colleagues in the evaluation process, assessing the solution against a prioritized set of business and IT requirements, and facilitating the evaluation process to arrive at the best fit solution.
- Contributes to organizational change management initiatives for supporting the successful adoption of new and existing solutions including user training, communications, and stakeholder management plans.
- Develops partnerships with other business and IT functions to understand end-to-end business needs, processes, and ensure awareness of other projects or changes to other systems that may impact their domain’s solutions landscape.
Skills & Experience
- Bachelor’s degree required with 6 years of professional experience in business analysis or a related function in Life Sciences or High Technology domains.
- The ideal candidate will possess excellent business partnership, and communication skills, both written and verbal.
- Experience with supporting Legal applications including Contract Lifecycle Management (CLM), Litigation Management & eDiscovery, Intellectual Property Protection, Data Privacy Management, Ethics & Compliance Management, Legal Policy Management, External Counsel Management, Legal Record and Document Management, Legal Invoice Management, Legal Matter Management, Legal Knowledge & Learning Management, Legal Data & Analytics, AI and ML usage to support Legal business process optimization and analytics
- Ability and extensive experience with facilitating and collaboratively participating in requirements gathering workshops
- Good project management, cross-functional team collaboration and vendor management skills.
- Experience with usability design and organizational change management are desirable.
- High proficiency with Microsoft PowerPoint, Word, Excel, Visio
- Experience with use of Portfolio Management software (e.g. Clarity, Planview, MS Project)
- Experience in Life Sciences and GxP compliant processes are a plus.
Gilead Core Values
- Integrity (Doing What’s Right)
- Inclusion (Encouraging Diversity)
- Teamwork (Working Together)
- Excellence (Being Your Best)
- Accountability (Taking Personal Responsibility)
For additional benefits information, visit:
https://www.gilead.com/careers/compensation-benefits-and-wellbeing
* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.
For jobs in the United States:
Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.
For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.
NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT
PAY TRANSPARENCY NONDISCRIMINATION PROVISION
Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.
Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.
For Current Gilead Employees and Contractors:
Please apply via the Internal Career Opportunities portal in Workday.
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