Executive Assistant - Accounting
AdepHR is Hiring an Executive Assistant, Accounting!
Are you an organized, detail-oriented professional with experience in both executive support and accounting? We’re looking for a skilled Executive Assistant, Accounting to support leadership at a mission-driven organization in Sacramento. In this key role, you’ll assist the Executive Director, Chief Financial Officer, and Compliance and Contracts Manager — helping to manage Board communications, coordinate meetings, handle key accounting tasks, and more.
Note: This is not a remote position. On-site presence in Sacramento is required.
Key Responsibilities
Executive & Board Support
- Coordinate and schedule Board of Directors meetings
- Draft and finalize agendas and minutes
- Manage document distribution and posting
- Support the Executive Director’s scheduling and external communications
- Assist with Board appointments and communications with the City of Sacramento and County of Sutter
Contracts & Accounting Support
- Help maintain digital contract files (Dropbox, FileMaker)
- Conduct contract-related research
- Process accounts receivable and deposits
- Support preparation of financial models, audit documentation, and budget materials
- Perform accounting duties in QuickBooks and Excel under CFO direction
Must-Have Requirements:
- At least 2 years of related experience
- High school diploma
- Excellent organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to follow verbal and written instructions
- Proficient computer skills, including Microsoft 365
- Working knowledge of QuickBooks
- Knowledge of standard office practices and procedures
- Flexible and eager to learn new things
- Highly proficient in spoken and written English
- Ability to perform sedentary work at a computer for long periods
- Ability to bend, stretch, or lift file boxes occasionally
- Willingness and ability to work on-site (not a remote position)
Nice-to-Have Qualifications:
- Bachelor’s degree in Business Administration or related field
- Experience with FileMaker
- Growth Opportunities
- Overtime Pay
- On-the-Job Training
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