Human Resources Coordinator

POSITION: Human Resources Coordinator

DEPARTMENT: Human Resources

REPORTS TO: Human Resources Manager

FLSA STATUS:  Salaried, Non-Exempt

LEGENDS & ASM GLOBAL

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality.

Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences.

ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, conventions centers and theaters.

Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

THE ROLE

We are looking for a dynamic Human Resources Coordinator to join our corporate team at Legends | ASM Global. Under the supervision of the Human Resources Manager, the candidate will coordinate various functions within the corporate Human Resources department with a strong attention to detail. Including but not limited to processing onboarding paperwork, generating offer letters, organization of files & reporting lists etc. This is a pivotal role that supports our internal customers as well as supporting and maintaining the candidate experience.

Essential Duties and Responsibilities

• Conducts onboarding and offboarding for Above venue, venue, and corporate personnel.

• Coordinate on/off boarding of facility HR Business Partners (schedule orientations, training, requests systems access, etc.)

• Generates, tracks, and follows up on all Director level and above offer letters company wide.

• Administers, updates and tracks relocation assistance program for any Team member eligible to receive relocation monies.

• Acts as liaison between Corporate HR functions (recruiting, benefits etc.) to maintain seamless operations.

• Ensure I-9 and E-Verify compliance for all new hires company wide.

• Conduct background checks for Corporate new hires and assists with process for venues.

• Conducts new hire orientation for all Corporate and Above venue Team Members. 

• Maintain company-wide organization charts.

• Tracks new Facility Transition process and assists as needed.

• Maintains and compiles departmental reports, on a weekly, monthly basis and as otherwise directed.

• Organizes, maintains, and updates all Corporate legal files.

• Organizes, maintains, and updates all Corporate, above venue, and venue Director level and above employee files.

• Acts a SME and liaison with all venue HRBPs on all Corporate aspects of HR Department operations (Workday, Offers, Background, I-9, E-Verify, policies & procedures etc.)

• Orchestrate and oversee Corporate HR Department special projects as needed.

• Performs other duties as required and assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

• High school degree or equivalent education is required.

• 3-4 years’ experience in a large-scale administration role strongly preferred.

• Good working general knowledge of company and departmental policies and procedures.

Skills and Abilities    

• Must have excellent computer skills and the ability to learn HRIS system.

• Workday experience preferred, but not required.

• Ability to prioritize and manage conflicting demands.

• Strong written, verbal, and interpersonal communication skills. 

• Exceptional time management and organizational skills. 

• Work well in a team environment.

• Able to maintain confidential information.

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: On Site – West Conshohocken, PA

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.