Administrative Assistant - Communications & Events

Description

Arrow International is the world's largest manufacturer and supplier of charitable gaming products and solutions. We produce and distribute a wide array of products including consumables (pull tab tickets, bingo paper and ink, etc.) as well as world class, state-of-the-art, electronic gaming products. Our products are sold, installed, and operated in numerous social and gaming venues around the world. We continue to grow at a record pace and offer this exciting career opportunity to join our team where we are focused on attracting and engaging exceptional talent, empowering colleagues to achieve fulfilling careers, and creating fun and engaging products that are second to none for our customers. 

We are seeking a highly motivated, organized, dependable, energetic, hands on, creative multi-tasking communications administrative assistant who can help wherever needed to perform a variety of administrative and communication-related tasks. Join a rapidly growing organization that appreciates and rewards those who are willing to take on a wide variety of projects from start to finish.

Requirements

Key Responsibilities and Duties:

Content Creation and Management:

Drafting and editing communication materials such as posters, newsletters, PowerPoint decks, agenda’s etc. for internal communications, meetings, customer visits etc.

Managing inventory and reorder lists. 

Creating and maintaining content, posters, banners, welcome materials etc. for customer visits, company events etc.

Producing informational materials like brochures, publications, signage and reports.

Organizing and maintaining asset resources and image libraries.

Hands on Set up/Tear down for corporate events such as retirements, Profit Sharing related meetings, appreciation days, St. Patrick’s Day Luncheon, Christmas Holiday Party, New Year Pizza Party, Halloween Party etc.

Inventory and disbursing of a variety of assets and giveaways.

Preparing and organizing company event binders.

Preparing team anniversary and birthday PowerPoint decks, banners etc.

Greeting and catering to visitors including providing beverages, lunches, snacks, name badges, monitor signs, agenda’s etc.

Administrative Support:

Providing administrative support to communications.

Managing calendars and appointments.

Preparing presentations, reports agendas.

Updating databases and media lists.

Responding to communications, such as emails and phone calls.

Coordinating visits, events, and meetings, including arranging logistics, guest travel, and accommodations, food and beverage set up etc.

Maintaining supply inventories and handling the storing and set up of supplies.

Preparing, routing and delivering of goodwill cards throughout the organization. Assisting supervisors/managers with special projects i.e. signage.

Communication Support:

Helping to implement communication strategies and projects.

Tracking projects & maintaining inventories.

Facilitating internal and external communication.

Promoting the company events, benefits, holidays etc.

Creating and maintaining archive materials and binders.

Hands on Set up/Tear down for corporate events such as retirements, Profit Sharing related meetings, appreciation days, St. Patrick’s Day Luncheon, Christmas Holiday Party, New Year Pizza Party, Halloween Party etc.

Inventory and disbursing of a variety of giveaways.

Skills and Qualifications:

Communication Skills: Excellent written and verbal communication skills are essential.

Organizational Skills: Strong organizational and time management skills, including the ability to multitask and prioritize effectively.

Attention to Detail: A keen eye for detail to ensure accuracy in all communication materials and with respect to customer visits and corporate events.

Computer Skills: Proficiency in office software (e.g., Microsoft Office 360 Suite) and familiarity with design software (e.g., Adobe Photoshop, InDesign) and content management systems.

Creativity: Ability to develop new ideas and create engaging content.

Interpersonal Skills: Excellent people skills for effective interaction with colleagues, customers etc.

Photography skills & ability to manage Lightroom photo inventory are an added bonus.

Education: A bachelor's degree in communications, public relations, marketing, hospitality management or a related field.

Experience: Previous experience in a communications/event planning/hospitality management/ administrative role. 

Must be a dependable, multi-tasker, who respects confidentiality and maintains a sense of urgency on all projects.