Accounting Assistant - Temporary

Are you an accounts payable enthusiast with a sharp eye for detail and a passion for purpose-driven work? Join Animal Humane Society as a part-time, temporary Accounting Assistant. The Accounting Assistant supports the financial operations of Animal Humane Society with a primary focus on accounts payable duties and financial report distribution.

Important Details

Salary: $20-25/hour depending upon experience

Schedule/Location:

• Part time, Hybrid, 24 hours/week
• Temporary position: Anticipated to be 3-6 months in length, but could be longer or shorter. This role is not expected to evolve into a permanent position.

• Location: This is a hybrid position based out of our Woodbury, MN location. May be required to work at a different site on a rare occasion based on department needs. This role is required to be on-site at the Woodbury location on Mondays. Must live in or have easy access to the Minneapolis/St. Paul area.
• Schedule: Mondays, 8-hour shift from 8:00am-4:00pm. Remaining 16 hours/week can be decided by the employee as long as it is during core business hours, and these shifts can be completed remotely or in-office. Subject to change as business needs dictate.

Essential Functions

Accounting Functions:

• Process invoices for payment to suppliers and service providers.
• Process and distribute checks for payment.
• Ensure payments are entered into financial software, coded accurately and submitted on time.
• Generate and distribute preliminary and final financial statements. Maintain comprehensive records of all payment transactions.
• Monitor accounts payable inbox, responding to inquiries and resolving issues related to invoices and payments.
• Perform data entry of monthly journal entries.
• Maintain current documented accounts payable procedures and assist with developing procedures for new systems.
• Complete work as assigned to support cyclical operations such as audits, 1099s, seasonal setup/close, and others.

Communication and Culture:

• Communicate in a positive and professional manner with customers, vendors, other employees, and volunteers.
• Promote a culture of diversity, equity, and inclusion to make AHS a welcoming environment for all.

Technology:

• Utilize financial software for accounting operations, accurate record keeping and generating reports.
• Clock in and out of shifts using ADP.
• Monitor AHS email and other messaging software.

Other duties as assigned.

Additional Information:

Schedule and Attendance:

• Required to work onsite on Mondays and other days, as requested.
• Regular, predictable attendance, punctuality, and availability to work during operational hours.
• Attend and participate in regular team meetings, all staff meetings, and one-on-one meetings with direct leader
• May be required to work at a different site based on department needs.

Work Environment:

• Primarily office/desk based.
• Adjacent animal shelter areas may be humid, noisy, or odorous.

Qualifications

Experience:

• 1+ years of experience with accounts payable.

Skills:

• Excellent communication and interpersonal skills, and attention to detail.
• Strong administrative and process management skills.
• Strong multi-tasking and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with computers, specifically a working knowledge of Microsoft products.

Physical Demands:

• Prolonged sitting at a desk.
• Must be able to lift and carry up to 10 lbs.

Emotional Demands:

• Must be comfortable with the emotional aspect of work in an animal shelter environment, including the use of humane euthanasia.

Transportation:

• Reliable transportation required.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this role. Duties, responsibilities, and activities may change at any time with or without notice.

About AHS 

Every year, Animal Humane Society provides direct care and services to help thousands of animals in need across Minnesota. 

As one of the nation's leading animal welfare organizations, AHS is transforming the way shelters care for animals and engage their communities. From innovative medical and behavior programs to investments in outreach and advocacy, we’re advancing animal welfare and creating a more humane world for animals everywhere. 

Why Work Here  

• Make a difference in the lives of animals and people  
• Join a team of coworkers who love animals as much as you do  
• Work-life balance  
• Unique animal adoption benefits and discounts on veterinary care, pet supplies, and animal training classes   
• Health insurance coverage for full time staff includes the following: medical, dental, vision, health savings account, flexible spending account for health care expenses and dependent care, voluntary accident insurance, and employee ­paid supplemental life, accidental death & dismemberment and long term disability insurance.  
• Employer paid benefits for full time staff includes the following: basic life insurance, basic accidental death and dismemberment insurance, short-term disability  
• Support for student loans: we are a Public Service Loan Forgiveness qualified employer 
• Mental Health and Counseling Support: all employees have access to our Employee Assistance Program with 3 free counseling sessions per year  
• 401(k) for part-time and full-time staff  
• Nine paid holidays for full-time staff  
• Paid floating holidays for part-time and full-time staff (up to 4 days per year based on start date)  
• Paid Time Off for part time and full time staff (amount is based on hours worked and FTE status)  
• Paid parent leave for full-time staff  

Our Organizational Commitment to Diversity, Equity and Inclusion: 

As an organization dedicated to making the world a more humane and compassionate place for animals, we know that people are at the heart of all that we do. Animal Humane Society’s commitment to diversity, equity, and inclusivity is essential to our mission and shapes our culture, our work, and the services we provide. 

At AHS we embrace and honor the inherent dignity and diverse experiences of our team members, volunteers, board members, partners, clients, and visitors, regardless of race, ethnicity, religion, gender identity, sexual orientation, age, ability, or income. Working together to instill equity and inclusivity within our organization will allow us to better serve the people and animals of Minnesota, and ultimately have a positive impact on animals in our care.