Payroll Specialist

Position Summary:

Reporting to the Payroll Manger, the Payroll Specialist will be responsible for the preparation of bi-weekly and off-cycle payrolls for the US and Canada, the related journal entries and account reconciliations, and other payroll related tasks as assigned.

Key Responsibilities Include:

• Prepare/assist US payroll submission via Workday timely and accurately.
• Prepare/assist Canada payroll submission via ADP Team Pay timely and accurately.
• Ensure benefit changes are accurately and completely reflected in the appropriate US or Canada pay batches. (Example, benefit enrollment elections/changes from ADP HR module are flowing through to each pay batches accurately, 401(k) election changes are timely captured and any system errors are timely investigated and corrected.)
• Coordinate with Workday and/or ADP on setting up new payroll codes timely under the guidance of the Payroll Manager.
• Prepare/assist payroll and related benefit journal entries and reconcile payroll related general ledger accounts as required by the company’s payroll procedures and SOX requirements.
• Prepare/assist with State registrations
• Maintains current knowledge of applicable US state and federal payroll compliance requirements.
• Assist with special projects under the supervision of the Payroll Manager.
• Protects payroll data and always maintains confidentiality.
• Perform other duties as assigned by the Payroll Manager.

Education, Registration & Certification:

• Bachelor’s degree in accounting or finance. 

Experience:

• A minimum of 3 years of payroll processing experience.
• Experience in the life science industry is preferred
• Payroll related certifications are a plus (e.g., Certified Payroll Professional, Fundamental Payroll Certification, Certified Payroll Specialist)

Skills, Knowledge & Abilities:

• Working knowledge of US federal and state payroll tax/reporting requirements.
• Experience and proficiency with Workday and ADP is required.
• Knowledge of equity taxation (NQ, RSU, ISO, ESPP) is a plus.
• Detail oriented with the flexibility to meet reporting requests on short notice.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, etc.
• Strong organizational and interpersonal skills.
• Working knowledge of Blackline is a plus.
• Working knowledge of SAP S4 Hana is a plus.
• Demonstrate ability to work independently and collaborate to resolve issues.
• Willingness to assume additional responsibility and learn new skills.
• Good written and oral communication skills.

Physical Demands and Work Environment:

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Travel Requirements:

• Up to 20% travel expected. 

Benefits and Perks:

Apellis offers a comprehensive benefits package, including a 401(k) plan with company match, inclusive family building benefits, flexible time off, summer and winter shutdowns, paid family leave, disability and life insurance, and more! Visit https://apellis.com/careers/benefits/ to learn more.

Company Background:

Apellis Pharmaceuticals, Inc. is a global biopharmaceutical company that combines courageous science and compassion to develop life-changing therapies for some of the most challenging diseases patients face. We ushered in the first new class of complement medicine in 15 years and now have two approved medicines targeting C3. These include the first and only therapy for geographic atrophy, a leading cause of blindness around the world. With nearly a dozen clinical and pre-clinical programs underway, we believe we have only begun to unlock the potential of targeting C3 across many serious diseases.

For more information, please visit http://apellis.com or follow us on Twitter and LinkedIn

EEO Statement:

Apellis is an equal opportunity employer and complies with all applicable federal, state and local fair employment practices laws. Apellis strictly prohibits and does not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender (including gender nonconformity and status as a transgender or transsexual individual), age, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, genetic information, marital status, AIDS/HIV status, smoker/nonsmoker, and occupational pneumoconiosis or any other characteristic protected under applicable federal, state or local law.

For San Francisco postings: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.  

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.