Accounting Clerk

Description

Position: Accounting Clerk 

Reports To: Finance Manager 

Department: Finance 

FLSA STATUS: Non-Exempt

Primary Position Objectives

Performs financial/accounting support in accordance with DOL, PRH, and Bizzell US requirements, supervises.

Position Responsibilities:

Administration Procedures

• Assists with Center finance functions including working with the Finance Manager to maintain Center operations cost data, preparing and reconciling student pay, reconciling meal ticket sales. Assists with monitoring accounting entries and journal codes.

• Creates tracking folders for outstanding AP paperwork, match delivery documentation, balance totals, and match purchase requests with invoices. Ensures proper signatures, batch invoices, obtains proper approvals, and processes paperwork for payment.

• Ensures that all invoices are stamped “Received” and dated with received date.

• Assists with accounting analysis and other duties as required by the Finance Manager and Finance and Administration Director.

• Monitors assigned area to ensure high quality and timely services.

• Assists with reviewing PTO spreadsheets and assists with managing information reports; collaborates with HR on any and all changes or corrections to the PTO spreadsheet.

• Works with Finance Manager to review staff payroll, enters and submits staff work hours bi-weekly, assists with accounts payable, interest fund, and petty cash processes.

• Maintains accurate database records in Sage and maintains accurate and timely files for accounting; maintains electronic and paper back up file for staff leave.

• Assists with reconciling accounts and balancing books.

• Maintains accurate database, records, ledgers, logs, files and journals.

• Assists buyer with staff communication on procurement, verifying receipts, establishing custody, and oversight of payment documentation, ect. Assists buyer with maintaining vendor files including proper and timely documentation.

• Performs periodic audits for documentation requirement compliance and file maintenance.

• Works towards meeting performance management goals.

• Follows CDSS plan and Code of Conduct system daily.

• Maintains good housekeeping in all areas and complies with safety practices.

• Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins.

• Models, mentors, monitors appropriate Career Success Standards.

• Participation in PRH mandated staff training is mandatory. Failure to participate may result in disciplinary action up to and including termination.

• Performs other duties as assigned.

Effective Communication

• Presents information both clearly and concisely and regularly confirms correct interpretation of information.

• Very high standard of communication skills both written and oral for the presentation of facts and ideas.

• Written communication must be clear, concise, easy to read and comprehend. 

Organization of Work

• Demonstrates the ability to handle several projects simultaneously.

• Implements the key principles of time management, task allocation and priority assignment in addition to personal organization.

• Continually seek ways to improve the service provided via development of professional skills and personal growth.

• Initiates and responds to suggestions for improving service.

Requirements

Qualifications 

Extensive computer and internet literacy. 

Attention to detail and a high level of accuracy in all input. 

Ability to work in fast paced deadline oriented situation. 

Proficiency with advanced Microsoft Office applications including Word, Power Point, Excel and/or Lotus spreadsheet applications.

Experience 

One-year related experience required.

Education 

High School Diploma and one-year related experience and/or training, or equivalent combination of education and experience. Associates Degree in Accounting preferred.

Certificates, Licenses, Registrations 

Valid State Driver’s License.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, and walk; to reach with hands, arms, talk, and listen. The employee is occasionally required to sit; to use hands to finger, handle, or feel; to taste and to smell. The employee must be able to occasionally lift and/or move up to 25 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this work environment is moderate.