Payroll Specialist
We're seeking a meticulous, experienced Payroll Specialist to manage diverse payroll frequencies, multi-state tax setups, benefits, 401(k), compliance filings, and acquisition support in a fully remote, fast-paced environment. Expertise in Paycom, private-equity integrations, and state account setup/close-outs is essential.
Key Responsibilities
· Payroll Operations
- Process bi-weekly, semi-monthly, and monthly payroll runs via Paycom for multi-state entities.
- Handle off-cycle payments, manual adjustments, and payroll corrections with precision.
- Maintain employee records—new hires, terminations, rate changes, benefits, and deductions.
- Manage the payroll inbox, resolving employee issues confidentially and promptly.
State Accounts & Authorizations
- Coordinate the opening and closing of state payroll tax accounts during expansions, acquisitions, or entity changes.
- Submit Power of Attorney (POA) forms to authorize payroll tax filings with relevant state agencies.
- Work with tax vendors to ensure compliance and timely filings for each jurisdiction.
- Monitor and maintain state account status, renew POAs, and close accounts when no longer needed.
Acquisition Integrations
- Support HR and Finance with new entity data imports into Paycom.
- Audit payroll system integrations and resolve data discrepancies.
- Ensure multistate compliance during acquisition-related payroll transitions.
· Benefits & 401(k) Administration
- Administer benefit deductions: health, dental, vision, life insurance, and HSAs/FSAs.
- Process 401(k) deferrals, employer matches, loan repayments; assist with plan compliance processes.
- Support annual Form 5500 filing, ACA reporting, and benefits eligibility audits.
·
Tax, W-2s & Government Filings
- Maintain payroll tax accounts and submit state/local tax registrations and filings.
- Coordinate vendor relationships for tax filing, remittance, and reconciliations.
- Prepare and support year-end W-2 processing, handle corrections, and address employee inquiries.
·
Audits & Reporting
- Support internal/external payroll, tax, and benefits audits, ensuring documentation accuracy.
- Generate and provide payroll, tax, benefits, and state compliance reports to stakeholders.
- Keep detailed records of payroll activity, state account statuses, and POAs.
Qualifications
- Must be located in EST time zone
- Minimum 3+ years payroll experience, including multi-state processing
- Must be proficient in Paycom
- Experience with payroll tax account management, POAs, and state agency coordination
- Solid knowledge of benefits deductions, 401(k) administration, and Form 5500 filing
- Familiar with W-2 preparation, ACA compliance, year-end processing, and wage-and-hour laws
- Detail-oriented, confidential, organized, and deadline-driven
- Strong communication and time-management skills - CPP certification is a plus
Work Environment
- Fully remote role with core-hours availability
- Dynamic private-equity environment with frequent acquisition activity
- Collaborative HR/Finance team supporting process improvements
This is a new position created to support our continued growth and acquisition strategy. As our organization evolves, job responsibilities may be adjusted or expanded to align with changing business needs.
Medical, Dental, Vision, PTO, Holidays
Average salary estimate
If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.
Support manufacturing accounting and finance operations through efficient administrative and problem-solving skills, upholding safety and company values in Murfreesboro, TN.
Join Kaplan as a Staff Accountant where you'll ensure financial accuracy and compliance in a remote setting.
Join Cape Fear Valley Medical Center as a Credit Balance Specialist to handle credit balances in a compliant healthcare environment.
Join Intermountain Health as a Lead Credit Balance Representative and leverage your expertise to support the credit balance team in resolving patient account complexities.
Highspot is looking for a detail-oriented Senior Payroll Analyst to join their innovative team and support payroll operations across the United States.
Experienced Full Charge Bookkeeper needed to oversee comprehensive financial management for multiple entities including a corporation, LLCs, and a Family Office.
Abacus!, a fast-growing member of Crete Professionals Alliance, is seeking an Audit Supervisor to manage audit engagements and mentor junior staff in Springfield, MO.
Join AEG as a Manager Tax Compliance and contribute to the effective management of tax operations for a global leader in sports and live entertainment.
An experienced Consolidation and International Accounting Manager is needed at Toast to oversee global financial consolidation and statutory reporting with a collaborative and detail-oriented approach.
Experienced Controller needed at Novaspect, Inc. to oversee accounting functions, internal controls, and financial reporting.
Xybix Systems seeks a skilled Accounts Payable Clerk to manage and process invoices and vendor transactions at their Littleton, CO facility.
Step into a pivotal leadership role as a Controller at Binance.US, steering financial operations and team development in the digital assets space.
AOSense is offering a paid Accounting Internship in Fremont, CA to provide students with practical experience in financial operations and accounting.
Subscribe to Rise newsletter
🔮
Hi, I'm Risa! Your AI Career Copilot
you, just ask me below!
