Assistant Director, Agency - External Affairs

Job Title

Assistant Director, Agency - External Affairs

Agency

Texas A&M Forest Service

Department

Deputy Agency Director Office

Proposed Minimum Salary

$10,416.67 monthly

Job Location

Austin, Texas

Job Type

Staff

Job Description

The Assistant Agency Director - External Affairs will assist in legislative implementation across the agency and affiliate agencies and maintain responsibility for the intake of legislative inquiries, the bill tracking system and the external affairs, ongoing administrative processes and procedures.

Responsibilities:
-Coordinate strategy and programs with staff to make positive contributions to respective communities.
-Fostering relationships between agency staff and external organizations, local communities to further agency objectives.
-Supervise and monitor projects and timelines in coordination with direct reports.
-Composes, reviews and edits documents, materials, notes, white papers, research papers, meeting notes and reports.
-Participate in obtaining, documenting, organizing, analyzing, integrating, publishing and distributing to appropriate consumers and constituents a wide variety of data, guidance, operational concepts, methodologies and strategies for accomplishing multi-disciplined, comprehensive, emergency management objectives.

-Conduct or participate in related workshops, conventions, training sessions, public awareness activities, seminars and exercises to assist, develop, explain or evaluate comprehensive emergency management concepts. May develop and/or present specialized training courses to internal or external consumers.

-Prepare and refine material for speeches and other public presentations, hearings and outreach events.

-Oversee an array of technical, training, research, planning, policy, process, program assessment and administrative activites related to assignment of initiatives.

-Plan and schedule documentation delivery to include arranging for the duplication and distribution of documents, publications and reports in print and new media reports.

-Prepare responses to correspondence, reports, surveys, questionnaires and other requests for information by senior agency leadership.

-Review, analyze, edit and summarize documents; ensure all documents within the section are standardized an consistent in formatting.

-Research and provide feedback on new documentation tools and methods.

-Maintains a regular course of attendance during authorized work schedule and work extended hours when needed.

-Face-to-face and person-to-person interactions are required.

-Ability to travel up to 30%.

-Other duties as assigned.

Education and Experience:
Required Education: Bachelor’s degree in applicable field or equivalent combination of education and experience.
Required Experience: Seven (7) years of work experience in public/community/external relations or related field.

Preferred Experience: Legislative experience. Experience working with local elected officials.

Knowledge, Skills and Abilities:
Required Knowledge: Knowledge applicable laws, statutes, regulations, guidelines and policies within the emergency management industry. Proficient in MS Office and other common software and web-based systems.

Required Skills: Strong organizational skills including project management. Strong interpersonal communication skills. Networking skills.

Required Abilities: Meet deadlines. Effectively communicate complex concepts orally and in writing to a varied audience. Communicate with tact and diplomacy. Assimilate and use diverse, complex information regarding electric utilities. Work efficiently independently or as a team member. Create, implement, monitor and complete applicable performance measures. Interact and work effectively with industry stakeholders, customers, personnel of the legislature, other government agencies and the public. Attend work regularly and adhere to approved work schedule. Anticipate and identify issues including bringing issues to resolution. Work extended or non-traditional hours such as evenings, weekends, special events, etc. Multi-task and work cooperatively with others.

Registrations, Certifications, and Licenses:
Within six (6) months of employment, employee must complete IS courses: 100, 200, 300, 700, 701 and 800.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.