Data Entry Specialist

Description

Job Title: Data Entry Specialist 

Department: CESS 

Reports to: Director of Workforce

Job Type: Full Time, Salary, Exempt 

Job Location: Chicago, IL 

Salary Range: $38,00-$43,000

Rincon - Building Spaces, Restoring Communities- Who we are: 

What began as a small clinic established by young community leaders on the West Side of Chicago in 1972 has grown into one of the largest providers of high-quality and culturally competent services focusing on counseling and crisis intervention services, substance use prevention and treatment, violence prevention, education, case management, community and family services. We are dedicated to rendering compassionate and effective programs to promote the quality of life by catalyzing to advocate, educate and empower individuals and their families. 

Position Description – What the Role Entails:  

This position is responsible for working with various staff within Rincon Family Services and its affiliate organizations, to ensure grant and contract service provisions meet the established and agreed upon standards of reporting, quality, and compliance requirements. This includes, but is not limited to, programmatic, operational, and fiscal requirements.

Company Culture - Do Our Values Speak to You? 

At Rincon, our commitment to mutual respect, inclusivity, and diversity is woven into the structure of all that we do. We value: 

· Dedication- Embodying effective and transparent leadership and quality client care. 

· Education – Preventative programming and clinical services based on industry standards, competence and outreach.

· Accountability – Consistent service delivery, measurable success, and sensible financial management.

· Advocacy – Empowerment, reduction of treatment stigma, and relationship building with partners.

· Compassion – Embracing culturally diverse communities and equality through sensitivity to individual needs.

With these values in mind, we promote a culture that fosters professional development and agency success. Many of our employees span an extended tenure, and we pride ourselves on developing dedicated and supported team members.

Areas of Accountability - What you will be doing: 

• Engage in continuous knowledge development regarding industry regulations, best practices, tools, techniques, and performance standards for existing, developing, and new programs.
• Review required reports and other documents for contract and internal data compliance requirements, with a focus on deliverables and performance measures, before submission to third parties.
• Support program Directors, operations, and program staff during on-site audits (internal and external) with data collection and reporting.
• Review audit data and work with program directors, operations, and Associate Director to implement appropriate corrective action plans. 
• Interpret, implement, and evaluate quality assurance data standards.
• Collect and compile statistical quality data to prepare reports and to communicate outcomes of quality improvement activities as requested.
• Develop and implement tracking systems to monitor and maintain organizational compliance with the renewal and due dates of licenses, staff credentials/licenses, grants, contracts, and reports.
• Participate in various organization committees, to share, and collect data for corrective actions. 
• Inputting and maintaining accurate information into databases or systems.
• Ensure that data is organized, up-to-date and easily accessible.
• Strong attention to detail and accuracy in data entry.
• Perform other duties as assigned.

Rincon Rewards & Benefits- How we value you:

• Health insurance 
• Dental & Vision insurance
• Life insurance 
• Short- and Long-Term Disability Insurance 
• 403(b) Retirement Plan
• Generous PTO (Paid time off)- Accrue up to 21 days in Year 1, some PTO carryover  allowable. 
• Employee Assistance Program 
• Professional Development Opportunities 
•  Employment may qualify for the Public Service Loan Forgiveness Program (PSLF)

Certain employees may qualify for City of Chicago commuter transit benefits

Rincon’s Work Environment – What to expect:

The Data Entry Coordinator must be able to successfully perform essential functions of this job, including transporting paperwork and other materials between a variety of on-site and off-site locations and preparing for activities that may require traveling to off-site locations for functions relating to auditing or compliance. They must be able operate a computer and other office productivity machinery, including a calculator, copier, printer, fax, and scanner. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Schedule: 

• Monday to Friday

• 8-hour shift

Requirements

The Knowledge and Expertise that Matters Most - What you bring to the Role: 

•  A commitment to the values of the organization, while demonstrating good judgment, flexibility, patience, and discretion when dealing with confidential and sensitive matters.
• Excellent ability to work independently and collaboratively on multiple projects, manage multiple deadlines and remain flexible as priorities may change.
• Excellent ability to read, interpret and assist in contract compliance requirements, including but not limited to programmatic and fiscal items.
•  Excellent verbal and written communication skills.
• Resourceful and well organized.
•  Experience involving data collection, research, analysis planning and report writing
•  Ability to adapt and implement changing compliance requirements.
•  Excellent computer, analytical and research skills. Proficient on the web and with MS Office applications (Word, Excel, PowerPoint) and Adobe Pro.
• Exceptional interpersonal skills with the ability to work effectively with supervisors and program staff, individually and in groups.
• Ability to maintain and compile accurate records and necessary paperwork, digitally and on paper (as necessary).
•  Ability to protect and abide by all applicable privacy and confidentiality programs within the agency.
•  Ability to work well independently and with multiple teams, at various leadership levels.
• Flexibility to work from various offices.

Position Qualifications – What is required to Perform the Role: 

• A prospective staff member must meet the following qualifications:
•  Bachelor’s with 2 years of experience required; master’s preferred.
• Previous experience working in non-profit social services preferred
• Demonstrated proficiency in Microsoft Windows, Excel, the rest of the Microsoft Office Suite (Office 365), Adobe Pro, the Internet, multiple EHRs and general data entry.
•  Must pass a pre-employment background checks to provide services to different programs