Accounts Payable Specialist - Travel & Expenses

Description

About Reiser 

With more than 60 years of success in the food equipment industry, REISER is recognized worldwide for its high-quality equipment, innovative engineering, and outstanding service and support. Total commitment to our customers is at the core of who we are, making REISER the one supplier that food manufacturers can trust for better, smarter food processing and food packaging solutions and equipment. 

We take great pride in providing the resources our customers need to ensure their success. Our team of talented and passionate professionals works hard, embraces challenges, and is wholeheartedly dedicated to the success of our customers. This customer-centric focus has led to extraordinary growth, and we are now seeking an experienced Accounts Payable Specialist to support our Accounting and Finance department.

If you have strong attention to detail and a strong customer service-oriented personality, we want to hear from you. Our ideal candidate is smart, energetic, hard-working and wants to join a great team.

Our Vision 

• Robert Reiser & Co. will serve the food industry and other selected markets by selling and supporting equipment that provides solutions to customer needs. 
• Every customer contact will result in an improved relationship with that customer. 
• We will continuously strive to strengthen our supplier partnerships. 
• We will encourage our fellow employees to reach their potential. 
• Therefore, we will earn a fair profit and ensure our future. 

Essential Functions: 

You’ll be part of a high energy department of professionals who are passionate about precision, accuracy, and customer support. As an Accounts Payable Specialist – Travel and Expenses reporting directly to the Accounts Payable Supervisor, you’ll play a vital role in keeping our financial operations running efficiently and effectively while continuing to support the sales and service efforts that other team members provide for our customers. The person in this role will be the go-to resource of all travel and expense matters. 

Requirements

Job Duties may include but are not limited to:

• Expense reporting for 200+ employees
• Training new hires and existing staff on expense report application
• Review and process expense reports which include account coding, seeking approvals and providing timely payments 
• Work with internal and external customers to resolve discrepancies with invoices and expense reports
• Charge expenses to appropriate accounts and cost centers
• Receives, reviews, verifies, and processes vendor invoices.
• Maintain Travelers Database in Concur /Atlas Travel System
• Assist in Travel Rules set up in Concur / Atlas Travel Systems
• Review for compliance with Travel Rules
• Assist with Maintain Traveling Partners Programs and Perks in travel Systems

1. Delta
2. Southwest
3. Enterprise
4. Others

• Ensure that vendor invoices are entered into the ERP system in a timely manner and classified accurately in the general ledger.
• Work with internal and external customers to resolve discrepancies with vendor invoices.
• Monitor the Accounts Payable inbox to ensure all invoices, credit memos, and other vendor communications are appropriately addressed.
• Manage all aspects of the vendor payment process including initiating wire transfers and ACH payments.
• Reconcile monthly vendor statements and resolve discrepancies to our records.
• Maintain strong relationships with external vendors and internal customers.
• Assist with the month end closing of accounts payable including review of open receivers, vendor deposits, reconciliation of the accounts payable to the GL and the monthly accrual process.
• Assist with the 1099 reporting process at year-end.
• Ensure compliance with company processes, controls, and policies.
• Set up and train new hires on Concur for travel bookings
• Assist with special projects as needed.

Requirements: 

• High school diploma or equivalent required
• 2+ years of previous accounts payable experience preferred
• Experience with online Expense Reporting application a plus. 
• Experience with G/L and ERP systems
• Strong computer skills with MS Office and ERP systems

Personal & Professional Attributes

• Positive attitude and a team player
• Self-motivated, detail oriented, and highly organized
• Collaborative team player with demonstrated ability to work cross-functionally to achieve common goals
• Ability to work in a complex, fast paced and deadline driven environment
• Ability to handle multiple assignments concurrently
• Excellent oral and written communication skills
• Strong analytical and problem-solving ability
• Exceptional quality and ethical standards