Accounts Payable Associate - Hybrid (Mon-Wed in Office)

Overview

Are you looking to advance your career in accounting? If you are a tech savvy accounting professional ready to fetch a high-profile career opportunity with growth potential, then Pet Supplies Plus may be a great fit! Along with regularly assigned responsibilities, we look for people with a “Passion-to-Win” who want to take on special projects to transform the organization and drive efficiencies throughout the team.

Responsibilities/Qualifications

The Accounts Payable Associate will deliver exceptional service to all stakeholders including Pet Partners, team members, and other internal stakeholders using established accounting principles and procedures. Regular interaction with leadership within the accounting and finance team should be expected. You will assist the Director of Accounting with day-to-day accounts payable functions while ensuring timely processing of invoices and payments to our pet partners.

The Accounts Payable Associate's key responsibilities include:

Processing Invoices and Investigating Discrepancies (55%)

• Accurately process all non-inventory related invoices after resolution of any discrepancies identified.
• Liaise with stores to resolve invoice approval and coding issues.
• Identify and resolve discrepancies in price or quantity arising from 3-way match with inventory-related invoices.
• Assist inventory team with analysis and reporting of discrepancies. 
• Ensure proper invoice approvals are obtained consistent with Company polices.

Communication with Stakeholders (25%)

• Reconcile and resolve any outstanding balances or credit memos on statements directly with the vendor.
• Research and resolve any EDI transmission or electronic invoice issues with appropriate parties.
• Support leasing team with CAM, insurance, and tax reconciliations as needed.
• Research and respond to internal and external stakeholder requests and questions. 

Month-end and Year-end Responsibilities (10%)

• Ensure all deadlines are met for invoice entry, month-end close, payment cycles, and other vendor requirements.
• Assist with audit requests.
• Maintain vendor files.

Special Projects (10%)

• Identify and provide recommendations for continuous improvement in the effectiveness and efficiency of the AP function.
• Support leadership on ad hoc projects and requests.

PAWsome Accounts Payable Associate candidates will have: 

• Working towards (or completed) a Bachelors’ degree in Finance or Accounting is required
• 1-3 years in accounts payable or similar experience is preferred
• Experience with or knowledge of various accounts payable concepts such as 3-way match and payment terms is preferred
• Confident in proactive verbal and written communication at all levels of the organization
• Excellent organizational and time management skills as well as a keen attention to detail
• Strong commitment to excellent customer service
• Ability to build relationships cross-functionally to drive attainment of goals and objectives
• Proficient with accounting software, Microsoft Office applications and standard office equipment

Why Us:

• Be part of a pet-friendly culture—bring your dog to work.
• Work in a collaborative, neighborhood-style environment that values innovation and teamwork.
• Employee discount at our stores.
• Paid time off.
• 401k.
• Health, dental, vision & disability plans.
• Health & flexible savings accounts (full-time)

About Company

Pet Supplies Plus is focused on making it easier to get better products for your pet. With over 730 locations in 44 states, the stores have a streamlined design making it easy to navigate a wide assortment of natural foods, hard goods and pet services. Friendly, knowledgeable staff get to know each pet and their owner by name and provide playful store experiences to remind them just how fun it is to own a pet. Pet Supplies Plus stores are large enough to house an incredible variety of food and equipment, yet small enough to still feel neighborly.Pet Supplies Plus is ranked No. 21 overall in Entrepreneur Magazine's 2024 Franchise 500® list and is the Top Full-Service Pet Supplies Franchise for its exceptional performance in areas including financial strength and stability, growth rate and system size. For more information, please visit www.petsuppliesplus.com. 

EOE STATEMENT

We provide equal employment opportunities to all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, the company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment. 

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