Operations and Finance Administrator - job 1 of 2

Position Type: Full-Time, Remote
Working Hours: AST (Atlantic Standard Time)

About Pavago:

We are seeking a detail-oriented Operations and Finance Administrator to support our client’s daily financial and administrative operations. This remote role involves setting up and managing the business's financial systems using Zoho Books, handling invoicing, reconciliations, reporting, and ensuring smooth communication with clients and team members.

Key Responsibilities:

• Financial Management: Perform daily bank reconciliations to ensure accuracy. Manage accounts payable, accounts receivable, and other financial operations. Assist in preparing and maintaining financial reports and records.
• Invoicing & Receivables: Create and manage customer invoices with accuracy and timeliness. Monitor and manage receivables to ensure proper cash flow.
• Operational Support: Contribute to the setup and optimization of the business's financial and operating system using Zoho tools. Provide additional administrative support as needed, including organizing financial documents and assisting in operational tasks. 
• Client Communication: Communicate professionally with clients via email, ensuring all inquiries and issues are addressed promptly.
• Collaboration: Work closely with the General Manager and team members to align on financial and operational priorities.

Required Skills & Experience:

• Experience: At least 2 years of proven accounting experience, with a strong preference for expertise in management accounting
• Education: Bachelor's degree in Finance
• Financial Tools: Proficiency in Zoho Books preferred; familiarity with QuickBooks or Xero is acceptable.
• Technical Proficiency: Experience with tools like ChatGPT, Zoom, and Loom.
• Organizational Skills: Strong attention to detail and ability to manage multiple responsibilities efficiently.
• Autonomy: Capable of working independently and taking initiative in a remote setting.
• Communication: Clear and professional verbal and written communication skills.

What Makes You a Perfect Fit?

• Detail-Oriented: You ensure accuracy in financial data and optimize processes effectively.
• Proactive: You streamline operations, ensuring timely invoicing, reconciliations, and reporting.
• Results-Driven: You focus on achieving measurable outcomes, like improving cash flow and financial accuracy.
• Collaborative: You work well with teams, aligning on priorities and supporting business goals.
• Adaptable: You’re skilled with tools like Zoho Books and thrive in dynamic, evolving environments.

What Does a Typical Day Look Like?

Your day will involve a mix of financial and operational tasks, including reconciling bank accounts, managing invoices, and preparing financial reports. You’ll spend time optimizing and using Zoho Books for various operations, communicating with clients and team members via email, and assisting with additional administrative responsibilities. Collaboration with the General Manager and team will also be a daily priority to ensure all operational needs are met.

Interview Process:

1. Initial Phone Call: A brief conversation to understand your experience and fit for the role.
2. Video Interview: Brief call to discuss your experience, motivation, and suitability for the role.
3. Final Interview:  A comprehensive interview with the client to ensure mutual fit and alignment.
4. Background Check: Verification of experience and references.

Ready to Apply?

If you're a proactive, detail-oriented professional passionate about operations and finance, we’d love to hear from you!