Office and Events Manager

Description

JOB DESCRIPTION – OFFICE AND EVENTS MANAGER

ABOUT OMI INDUSTRIES

At OMI Industries, we are committed to using the natural power of plant oils to produce safe, natural, and effective odor removing products without the use of harsh chemicals or artificial fragrances. With over 30 years of expertise, OMI is the world leader in manufacturing natural odor eliminating solutions for industrial, commercial, and consumer applications. 

We are looking for a motivated Office and Events Manager to join our growing team!

JOB RESPONSIBILITY SUMMARY

• Plan, coordinate, and execute internal and external company events, including meals, holiday gatherings, charitable events, and volunteer activities.
• Serve as the on-site coordinator and main point of contact for all events.
• Source, negotiate, and manage vendor contracts and event logistics; develop event budgets and verify supplier invoices.
• Collect and evaluate subcontractor quotes for office improvements; support annual office budgeting.
• Manage daily office operations, including workspace aesthetics, supply procurement, food/beverage orders, and mail/delivery handling.
• Administer the company’s main phone line system.
• Schedule and monitor company vehicle use and maintenance.
• Manage office communications including digital Welcome Board and event invitations.
• Oversee the Employee Milestone Program.
• Provide executive-level administrative support as required.
• Support ad hoc projects and cross-functional initiatives as assigned.

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and ability required.)

• Proficiency with computer systems and software tools.
• Strong written and verbal communication skills.
• Proven ability in problem-solving, decision-making, and organizational planning.
• Capable of working independently, with minimal supervision, and managing multiple priorities.
• Strong interpersonal skills and customer service orientation.
• Effective time management and the ability to perform under deadlines.
• Demonstrated ability to work collaboratively across departments and with external stakeholders.
• Willingness and ability to travel for event coordination.
• Professional demeanor, reliable attendance, and consistent punctuality.

Requirements

PHYSICAL REQUIREMENTS/HAZARDOUS WORKING CONDITIONS

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential work functions.)

• OMI Industries manufactures odor eliminating solutions. Chemical exposure to raw materials including plant oils, fragrances, and other materials will occur.
• This is a hybrid role, with in-office work required Tuesday through Thursday.
• The role is primarily sedentary, involving long periods of sitting and working at a computer.
• Frequent use of standard office equipment, including computers, phones, and printers.
• Must be able to communicate clearly and effectively, both verbally and in writing.
• Occasional lifting of items up to 50lbs. (e.g., laptops, marketing materials, product).
• The position is based in a typical office environment with moderate noise levels.

PERKS

• Affordable health, dental, vision, and voluntary benefits - available first of the month following the date of hire
• 401k matching up to 5% of your annual salary - available after 6-months of employment
• Employee Referral Program
• Bonus eligible after one year of employment
• Growth opportunities
• Company social and celebratory events
• Company swag/wearables
• Milestone awards for 1, 3, 5+ years
• Safe and friendly work environment