Accounting Administrator, Milk Procurement

Description

Looking for a job that can turn into a lifelong career? At Lactalis USA, we believe in promoting from within and giving our employees opportunities to grow. Whether you’re starting fresh or bringing years of experience, we’ll provide the tools and support you need to succeed! 

Lactalis, the world leader in dairy, is a family-owned business with more than 85,000 pragmatic and ambitious professionals worldwide, committed to nurturing the future by providing healthy and delicious dairy products that bring people together every day. We produce award-winning dairy products that bring people together every day. We offer an enviable range of dairy brands including Galbani®, Président®, Kraft® Natural Cheese, Cracker Barrel®, Black Diamond®, Parmalat®, Siggi’s®, and Stonyfield Organic® in addition to several brands imported from our affiliates in Europe. 

We live by our core values—Ambition, Engagement, and Simplicity—and we’re building a workplace where innovation thrives, diverse perspectives are celebrated, and everyone’s unique background and ideas are valued.

Even if you don’t meet every qualification, don’t let that stop you from applying! We’re eager to hear about your PASSION, your STORY, and how you can bring your EXPERTISE to help us make an impact.

From your PASSION to ours

The Accounting Administrator will support the Milk Procurement Department, with primary responsibility for managing the daily milk tickets at the South Park (Buffalo) facility. This includes processing milk slips, ensuring accounting accuracy, and verifying compliance with USDA requirements. This role also serves as a backup to the Milk Payroll Manager for farm payroll processing and may support other company facilities outside of New York as needed.

From your EXPERTISE to ours

Key responsibilities for this position include:

· Oversee daily milk ticket management at the South Park facility by reviewing manifests for slip and scale accuracy, ensuring compliance with USDA standards.

· Process and reconcile milk slips and perform general accounting duties related to daily & monthly milk intake.

· Monitor slip-to-scale discrepancies and collaborate with cooperatives and haulers to resolve load weight issues.

· Communicate and balance twice monthly with cooperatives and internal plant staff regarding slip, scale results, and component sample data.

· Use Excel and DSI systems to manage and audit data, focusing on volume, component results, and barcode inventory for manifests and samples.

· Assist with preparation of monthly accruals by summarizing milk intake and component data for the designated fiscal period. This includes direct producer data entry. 

· Maintain accurate producer milk procurement records and filing systems within DSI

· Provide administrative backup for farm payroll processing, supporting the Milk Payroll Manager as needed.

· Support other dairy plant locations outside New York on an as-needed basis for special projects and cross training. 

· Prepare and deliver recurring weekly and monthly reports; filing all milk invoices in our database

· Assist with training and documentation updates for Milk Procurement processes.

· Complete special projects or ad hoc assignments as directed by department leadership.

Work Conditions:

· Extended hours may be necessary depending on the project needs.

· To fulfill these responsibilities, tools such as a computer, phone or, and / or allowance(s)    may be provided.

· Reasonable accommodations may be made to enable individuals with disabilities to perform these essential duties and responsibilities.

· This position requires physical presence in the office, in accordance with the guidelines of the Hybrid Work Policy.

· Demonstrate commitment to a safe working environment that promotes the health and well-being of all employees and that will further contribute to the Company’s overall performance and success. 

Requirements

From your STORY to ours

Qualified applicants will contribute the following:

Education

· Associate’s Degree in Accounting, Business Administration, or a related field required; Bachelor’s degree preferred

Experience

· 3 – 5 years of relatable experience, preferably from an accounting, administrative, or operational setting required. 

· Prior experience in manufacturing, agricultural, or dairy industry setting preferred. 

Certifications and specific knowledge

· Proficiency with MS Office, especially Excel

· Experience using DSI or milk procurement software systems is a plus

· Strong attention to detail and ability to resolve discrepancies

· Knowledge of USDA regulations of milk procurement process is a plus

At Lactalis, we offer a comprehensive Total Rewards Program with a variety of affordable benefits and coverage options. We support insurance costs significantly, contribute generously to retirement plans, and offer Paid Time Off from day one. We are committed to your professional growth, providing training and development opportunities, including Education Reimbursement. Join us and grow your career.

Lactalis is an equal employment opportunity employer. We will not discriminate against applicants with regard to any legally-recognized basis, including, but not limited to: veteran status, race, color, religion, sex, national origin, age, marital status, sexual orientation, and physical or mental disabilities.