Union Payroll Compliance Administrator

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Hoffman is building a diverse company, and we welcome all candidates to apply.   

Headquartered in the Pacific Northwest, the Hoffman Construction name is synonymous with some of the most iconic projects in the region like the Portland International Airport, the Space Needle Century Project, MoPOP, Seattle Central Library, Colman Dock, Randall Children's Hospital, and the University of Oregon’s Hayward Field.  

Our company has been in business for a century, but we are not stuck in the past. We encourage innovation, and we welcome diversity.   

Hoffman is employee-owned, which means employee owners have a stake in the company's long-term success, and it means you have the freedom and independence to solve challenges without bureaucratic second-guessing.  

You will earn highly competitive pay, get professional skills training, and enjoy benefits like free primary healthcare for you and your family through our dedicated healthcare clinics, health insurance, paid time off, a generous retirement program and a culture of inclusion and acceptance.  

The people who work here take pride in their work, support each other, and drive our commitment to exceptional construction, from urban high-rise towers, educational buildings, museums and libraries to advanced technology, industrial manufacturing facilities, water treatment plants, healthcare facilities and more.   

Hoffman is a place where you can feel like you belong. Many of our employees have been here for 20+ years. They often join us straight out of college or apprenticeships and grow their entire careers here.   

We are looking for people with a wide range of talents in positions from the jobsite to our corporate offices. Explore our website, and, if you like what you see, apply today. 

Position Summary: The Union Payroll Compliance Administrator will work within the Craft Payroll Department and will report to the Craft Payroll Manager. They will work closely with members of the Craft Payroll and Affiliate Companies Operation Teams to ensure timely and accurate compliance with Company’s union payroll obligations.  The Union Payroll Compliance Administrator will also assist with other aspects of the union payroll process to support the Craft Payroll process. This position will be fully in-office.

Salary Range: $65,000 - $80,000 annually, depending on experience.

Essential Responsibilities: 

• Administrate the Company’s Union Payroll compliance and reporting obligations.
  • Administrate and successfully complete monthly Union Payroll reporting for multiple union-affiliated companies, across various states, ensuring timely and accurate submissions. 
  • Work collaboratively with the Accounts Payable Department to ensure all Union Payments are initiated and mailed timely to the correct union trust.
  • Conduct internal audits to proactively identify and correct discrepancies related to union payroll and reporting. 
  • Lead our compliance with union third party audits.
  • Maintain a detailed tracking of union affiliations by affiliate company, including key contacts, expiration dates, and other information to promote compliance tracking.
  • Update payroll system rate information and conduct testing for rate changes or new union enrollments. 
  • Act as the key contact for Unions and Company personnel regarding Union Payroll Compliance. 
  • Stay informed about updates to union agreements and changes in labor laws that impact union compliance.
  • Collaborate with internal teams and union representatives to support the implementation of new union agreements as Hoffman expands, ensuring seamless integration into payroll, compliance, and reporting systems.
• Provide support to the Craft Payroll Department with tasks such as new employee set up, E-Verify requirements, payroll cost transfers, and other tasks to support the Craft Payroll Team. 
• Support other departmental projects, data requests, compliance requirements as needed.
• Provide outstanding service through timely and effective follow-ups and communications with both internal and external customers.

Qualifications: 

Position Related Skills  

• Experience processing interstate payroll preferred.
• Experience with multi-state and multi-trade unions in the construction industry; including experience with monthly union reporting compliance requirements.
• Ability to work well and maintain a cooperative attitude through high-pressure situations.
• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams), and have a general understanding of working within a computer network.
• Experience with payroll software and systems (e.g. ADP, SAP, JD Edwards or similar)
• Detail oriented with strong analytical and organizational skills.
• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Excellent written and oral communication skills with the ability to work effectively with union representatives and internal team members.
• Ability to work well in a large professional setting. Patience and professionalism are essential.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.
• Ability to handle sensitive information with confidentiality and integrity.

Professional Experience and Education

• High School Diploma or GED required.
• Associate or Bachelor’s Degree in Business Administration, Accounting, Human Resources or a related field preferred.
• At least two (2) years with payroll administration, with a focus on union labor compliance is required.
• Strong knowledge of union agreements, prevailing wage requirements, and payroll regulations.
• Previous multi-trade union payroll compliance, in the construction industry, experience preferred.

Physical and Mental Requirements:

• Standing/Walking/Sitting: workday is combination of standing, walking, and sitting. 
• Must be able to climb stairs: 5% of day.  
• Hands/Arms: constant use of hands/fingers for mouse/keyboard/computer use.  
• Sight: visual acuity in near, mid and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.  
• Hearing: sufficient to hear conversational levels in person and over the telephone. 
• Speech: sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.
• Bending/Twisting: minimal.  
• Kneeling/Crouching/Crawling: minimal.  
• Constant mental alertness, accuracy, and attention to detail required.  
• Must be able to work independently, make decisions, and follow through on all assignments.  
• Must use creativity, independent judgment, and organizational and problem-solving skills to determine best method to accomplish desired results.  
• Must be able to plan and organize work.  
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers.