Front Desk Legal Assistant

Description

As a Front Desk Legal Assistant, you will perform a variety of administrative tasks in our collaborative team-oriented culture. You will support your local attorney(s), paralegal(s) and team by assisting with fee agreement drafting, calendaring, filing court documents, client communication, preparing, and organizing files for use by attorneys during trial, hearings, and other court appearances. Staffing the front desk, answering calls, and being the first impression for clients and vendors that visit the office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Intake of incoming visitors, direct clients to conference room, and show hospitality by offering drinks, snacks, etc.
• Maintain office supplies list and maintain cleanliness of common areas.
• Taking payments, making bank deposits, and reconciling petty cash.
• Answer all incoming telephone calls.
• Process client-related documents from paralegals and other employees and then process the documents to ensure they are properly filed within the client files.
• Locate and prepare necessary files for attorneys to use during upcoming court appearances, hearings, trials, client meetings, etc.
• Responsible generally, to maintain file room, update files as requested by paralegals and attorneys. E-filing and Scanning documents to update physical and digital files as requested by paralegals and attorneys, including filing/e-filing briefs, memorandums, discovery, letters, and other legal documents.
• Travel to Court to file documents with the Clerk of the Court and present documents to the Court for signature.
• Support as request paralegals/attorneys with file review and preliminary legal research and drafting.
• Calendaring hearings, deadlines, meetings, and other events as directed.
• Efficiently provide superior service to clients.
• Develop and main a well-respected reputation amongst clients, opposing counsel, Judges, Court staff, and colleagues.
• All other duties as assigned.

Requirements

MINIMIUM QUALIFICATIONS:

High School Diploma or GED required; college graduate with bachelor’s degree or 2+ years of legal experience preferred. Must have excellent verbal and written communication skills, including the ability to effectively communicate with internal and external customers. Ability to talk, listen and speak clearly on the phone and through written communications. Computer proficiency (MS-Office- Word, Excel, and Outlook). Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service. Ability to work independently and to carry out assignments to completion within parameters of instructions give, prescribed routines, and standard accepted practices.

*Any equivalent combination of experience and training which provides the required knowledge, skills and abilities may be substituted.

DESIRED QUALIFICATIONS:

Strong process, project, and operational management skills; Demonstrated organizational and prioritization skills and an ability to successfully juggle multiple mandates at the same time; Excellent analytical skills and an ability to effectively use both data and experience-based instinct to make decisions; Creative thinker with excellent communication and interpersonal skills. Positive and professional demeanor; Proven track record of collaborating with cross-functional groups (e.g., Finance, Operations, Sales, IT) to set objectives and produce meaningful results.

FULL TIME EMPLOYEE BENEFITS AT GRAVIS LAW: Gravis Law offers a professional work environment, a competitive salary including bonuses, along with generous benefits which generally include:

Wage: $19.00 - $23.00 per hour

Benefits:

• Insurance: Medical, dental, vision and life insurance
• Retirement: 401(k) plan with company matching
• Paid flexible time off: 80 hours annually for Vacation/Sick days
• Paid Federal Holidays
• Paid Volunteer Time Off: Up to 16 hours annually

Other Compensation: Opportunity to cross train and grow within the organization

Bonus Program: Paralegals are also eligible to participate in the Paralegal Bonus Program.

Equal Pay.

WORK ENVIRONMENT/CONDITIONS/PHYSICAL DEMANDS:

Duties will be performed in a standard office environment. Employees must have the ability to maintain regular, punctual attendance consistent with Gravis policy. While performing the duties of this job, the employee will occasionally be required to work weekends, holidays, be on call, and some employees could be required to travel overnight on occasion.

This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the Front Desk Legal Assistant. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. These are considered essential duties and are illustrative of those job tasks that are fundamental. Employees may be required to perform additional related duties as may be assigned by management. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

PM21