Administrative Assistant, Environment Testing

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate. Eurofins is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across the entire network of Eurofins companies.

The Administrative Assistant I performs a variety of clerical responsibilities under minimal supervision. Responsible for answering and routing all incoming telephone calls and greeting clients, vendors and visitors to the laboratory. Provides administrative support to the laboratory including correspondence with vendors, general filing and copying, and restocking office supplies. Receives and distributes incoming mail, and prepares outgoing mail. Assists with new employee setup.

This position is full time Mon-Fri 8:30am-5:00pm with overtime as needed.  Candidates must live a commutable distance to our lab in Pittsburgh, PA

Compensation: $19-22/hour  (DOE) plus full benefits

Essential Duties and Responsibilities:

• Demonstrates and promotes the company vision
• Regular attendance and punctuality
• Screens and routes calls courteously and efficiently to ensure clients/vendors receive professional customer service daily
• Greets customers, clients and visitors to the laboratory daily and follows appropriate sign-in procedures to create a positive impression of Eurofins Environment business practices.
• Receives and routes mail, faxes and various business correspondences to the appropriate department or employee so that it may be processed in a timely manner daily.
• Assists with photocopying and filing.
• Collects and tabulates vendor information for spreadsheets and reports.
• Uses an array of business software applications (e.g., Word and Excel).
• Performs basic office procedures according to standard operating procedures so information is appropriately maintained.
• Prepares outgoing mail daily and ensures that it is shipped in the most cost effective manner and received on a timely basis.
• Acts as a liaison with other departments and outside agencies including high-level staff. Handles confidential and non-routine information and explains policies when necessary.
• Secure appropriate Visas and passports for travel for executives.
• Maintain inventory for office supplies, coffee and kitchen supplies placing necessary orders to replenish, stock and keep clean and organized.
• Maintain office machines such as fax, copier, scanner, and calls for service when needed. Ensure paper and toners are available for general use.
• Establishes security credentials for new employees.
• Conducts all activities in a safe and efficient manner
• Performs other duties as assigned

Basic Minimum Qualifications (BMQ): To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill or ability required. (List three to five key quantifiable skills or position requirements that the candidate must have to be considered for this position.)

• High School diploma or equivalent.
• Course work in business or computers preferred.
• Experience: Six months multi-line telephone systems experience 1 year secretarial/customer service experience
• Professional working proficiency in English is a requirement, including the ability to read, write and speak in English.
• Authorization to work in the United States indefinitely without restriction or sponsorship

Ability and/or Skills (BMQ):

• Basic IT knowledge a PLUS
• Knowledge of computers and Microsoft Office programs
• Operating standard office equipment
• Customer service skills
• Basic office skills
• Ability to work with the public
• Work independently with minimal supervision
• Ability to prioritize workload and manage interruptions
• Ability to communicate orally and in writing

This position description is written as a guideline to inform employees of what is generally expected of them at each job level. The description is not intended to be all encompassing or limiting in any manner; rather, it is hoped it will add understanding and better reflect the work performed at all levels of employment. Duties and responsibilities other than those listed may be included as needed within the work group or the company as a whole.

We do not offer Visa Sponsorship for this role.

Eurofins Environment Testing (USA) provides a compensation range for informational purposes, the actual base Compensation may vary based upon, but not limited to, relevant experience and skill set, base compensation of internal peers, business sector, and geographic location.

We support your development! Do you feel you don’t match 100% of the requirements? Don’t hesitate to apply anyway! Eurofins companies are committed to supporting your career development.

We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.

Sustainability matters to us! We are well on our way to achieving our objective of carbon neutrality by 2025, through a combination of emission reduction and compensation initiatives. We encourage our laboratory leaders to make sustainable changes at their local level, and in addition to their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goal!

Find out more in our career page: https://careers.eurofins.com/ 

Company description: Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure :40 the products they supply are safe, their ingredients are authentic and labelling is accurate. The Eurofins network of companies is the global leader in food, environment, pharmaceutical and cosmetic product testing and in discovery pharmacology, forensics, advanced material sciences and agroscience contract research services. It is one of the market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and in the support of clinical studies, as well as having an emerging global presence in Contract Development and Manufacturing Organisations. It also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.

In over 35 years, Eurofins has grown from one laboratory in Nantes, France to 61,000 staff across a decentralised and entrepreneurial network of ca. 900 laboratories in 61 countries. Eurofins companies offer a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products. In 2022, Eurofins generated total revenues of EUR 6.7 billion, and has been among the best performing stocks in Europe over the past 20 years.

As a Eurofins employee, you will become part of a company that has received national recognition as a great place to work.  We offer excellent full-time benefits including comprehensive medical coverage, life and disability insurance, 401(k) with company match, paid holidays, paid time off, and dental and vision options.

Eurofins USA Environment Testing is a Disabled and Veteran Equal Employment Opportunity employer.