HR Coordinator

Description

Job Summary:

The HR Coordinator is responsible for associate communications, benefits administration, and reception duties. This role facilitates employee onboarding and offboarding, manages HR records, and ensures accurate reporting and compliance. 

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions:

• Benefits Administration
• Associate Changes & Communication
• Reporting & Recordkeeping
• Reception Duties

Core Functions:

• Benefits Administration
• Completes benefit billing on a weekly and monthly basis and provides to Accounting.
• Reconciles benefit invoice charges to payroll data monthly.
• Provides proper documentation to Accounting team for benefit expenses.
• Creates and manipulates large data sets in MS Excel using advanced formulas and functions.
• Participates in planning and execution of company Wellness Program.
• Updates HRIS and Benefit Admin platforms to account for associate benefit changes.
• Oversight of COBRA administration process in cooperation with TPA.
• Supports the annual 401k audit process.

• Associate Changes & Communications
• Completes new employee onboarding activities, including paperwork completion, and new hire tasks.
• Processes salary changes through HRIS.
• Facilitates the offboarding process by updating internal and HRIS records. 
• Motus Registrations Concur Registrations / Terminations
• Monitors multiple email mailboxes and responds to associates in a timely and friendly manner.
• Executes company messaging via HRIS commination platform.
• Ensures updated and accurate information is stored for associates on HRIS communication board and self-service landing pages.
• Serve as HR liaison to connect associates with appropriate HR resources. 
• HRIS Surveys and HR Events tracking in Paylocity

• Reporting & Recordkeeping
• Assists with preparation of human resource reports such as:
• Safety Shoe Report
• Succeed Reporting & System Maintenance
• Prepares MVR Reporting and Annual Safety Training through Motus
• Processes invoices including: 
• Safety Shoes, LinkedIn, Indeed
• Maintains filing systems either manually or electronically.
• S-Drive, HRIS Employee Records

• Reception Duties
• Greet and assist visitors; Establish, communicate and maintain visitor protocols
• Liaise with vendors and service providers for office maintenance and supplies.
• Manage site shipments (USPS and UPS) and mail sorting.
• Manage site security access system including employee and visitor access card management.
• Maintains inventory of office supplies; orders new supplies as needed.
• Answer and direct phone calls and emails in a courteous and timely manner.
• Maintain contact lists and staff directories.
• Obtain quotes and proposals for facilities maintenance, office services, and supplies when necessary.

• Other Duties
• Respond in a timely manner to internal and external correspondence via email and phone.
• Ad hoc reporting as required.

Requirements

Education and Experience:

• College Degree or equivalent preferred.
• Advanced computer skills required.

Required Skills/Abilities:

• Excellent organizational and time management skills.
• Effective communication, interpersonal, and follow-up abilities.
• Ability to work independently and as part of a team.
• Strong attention to detail and the ability to handle multiple tasks simultaneously.
• Critical thinking skills and adaptability to changing circumstances.
• Working knowledge of Microsoft Office programs, including Microsoft Outlook and Teams.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

Tools and Equipment:

• Regular operation of a personal motor vehicle, to and from work sites.
• MS Excel

Work Environment:

• Duties are typically performed in an indoor, office environment.
• Noise levels – typically low to moderate.