Accounts Payable Specialist - job 1 of 2

Overview

Be inspired.  Be rewarded. Belong. At Emory Healthcare. 

At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be.  We provide: 

• Comprehensive health benefits that start day 1 
• Student Loan Repayment Assistance & Reimbursement Programs 
• Family-focused benefits  
• Wellness incentives 
• Ongoing mentorship, development, and leadership programs 
• And more

Description

RESPONSIBILITIES:

•  Entry level, Intermediate Level, and Advanced Invoice Processors.
• Responsibilities include mail distribution and scanning, as well as processing invoices both manually and by system uploads.
• Handles/processes a high volume of inquiries, invoices, and expenses reports.
• Invoice Processing - Processes 2000- 3000 PO & Non-PO invoices and credits per month, or more than 4000 employee reimbursements, (unless their primary responsibility is AP Recon).
• Processing goal is 2400 or more Invoices per month. (Allowed 2 errors maximum per month).
• Entry Level -AP Processor Office support & mail distribution. Maintains the routing of intercompany and external mail.
• Scans, indexes and uploads all invoices, credits, and other AP documents.
• Monitors AP email inbox and attempts to resolve questions, invoices, and correspondences independently, or routes to the appropriate AP team member.
• Customer Service: Provides excellent customer service internally & externally.
• Demonstrates the ability to answer inquiries satisfactorily with minimal assistance from AP Leaders.
• Demonstrates skills - Efficient, eager to learn new tasks, takes initiative to assist team members, and receives other duties as assigned.
• Skill levels vary for beginner vs intermediate vs advanced.
• Beginning Specialists processes up to 2000 Invoices per month, along with their other duties, which for beginners, typically involves mail distribution, scanning, and answering inquiries.
• Intermediate Specialists consistently processes at least 2000- 3000 Invoices per month, including Spreadsheet uploads occasionally.
• Demonstrates the ability to resolve discrepant transactions and answers inquiries.
• Advanced Specialists works very independently.
• Consistently processes 3000 or more Invoices per month with proven record of very few errors, and/or may be assigned to focus on AP Recon.
• Highly proficient at handling spreadsheet uploads of invoices.
• Demonstrates the ability to resolve discrepant transactions and answers inquiries satisfactorily with minimal assistance from AP Leaders.
• Analyzes data and Vendor statements.
• Reconciles major vendors accounts by working with internal & external parties (other EHC departments, Business partners, Vendors, etc.).
• Able to handle other duties as assigned.

MINIMUM QUALIFICATIONS:

• A Bachelor's degree preferred.
• Education and experience may be considered in lieu of degree.
• At least 1 year of accounts payable or related experience.
• Familiarity with mainframe general ledger/accounts payable/patient accounting systems and the ability to conceptualize the inter-relationships between the systems.
• Customer service experience is a plus.
• Excellent customer oriented oral and written skills preferred.
• Proficient in processing large volumes of emails, invoices, and expense reports.
• Ability to use Excel is a plus.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare’s Human Resources at [email protected]. Please note that one week's advance notice is preferred.