Executive Assistant and Office Operations Coordinator
Your responsibilities will span a wide range of functions, including executive scheduling, facilities coordination, office logistics, and purchasing. You’ll be essential in keeping our leadership focused and our environment running efficiently.
You’ll thrive in an inclusive, mission-driven culture that values creativity, collaboration, and connection. If you’re energized by fast-paced environments, passionate about supporting others, and eager to make an impact, we’d love to meet you.
- Free virtual short-term counseling for the whole family!
- Medical Insurance with the option to select a $10 mental health office visit copay!
- Dental, Vision, Life & Disability
- Pet Insurance
- Free access to virtual urgent care for the whole family!
- Generous 401(k) match up to 4%!
- Paid Time Off + Holidays
- Competitive compensation
- Amazing colleagues who are passionate about destigmatizing mental health.
- Collaborative and dynamic office environment
Compensation: The salary range for this position is $45,000 - $55,000. Salary is based on experience and qualifications.
- High School Diploma/GED and a minimum of four (4) years of related office and executive experience. Training/education may be substituted for some of the years of experience.
- Passionate about healthcare excellence and delivering exceptional customer service.
- Experience supporting multiple professionals and interacting with a wide range of people
- Strong ability to multitask and handle competing priorities in a constantly changing environment.
- Ability to be resourceful and proactive when issues and/or emergencies arise.
- Exhibit good judgement, honesty, integrity, responsibility, organization, time management, and punctuality.
- Ability to analyze issues and suggest or determine solutions.
- Ability to work independently and collaboratively with other teams to achieve goals.
- Must be proficient in computer software applications (MS Word, Excel, Outlook, PowerPoint, etc.).
- Provide comprehensive support to executive leadership, including calendar management, scheduling meetings, and coordinating travel arrangements.
- Handling confidential material, including exercising discretion when responding to inquiries.
- Assist with corporate office logistics, greeting and hosting visitors, creating a welcoming environment throughout the duration of a visitor's stay.
- Assist with corporate office logistics, such as ordering supplies, managing vendor relationships (Staples, Culligan, Shred-it), mail (incoming and outgoing), including receiving, sorting, and distributing daily mail and deliveries.
- Coordinate facilities requests – call contractors, oversee cleaning company vendor relationship.
- Prepare, organize, and maintain corporate documents, reports, and presentations.
- Ensure accuracy and accessibility of records in compliance with company policies and confidentiality standards.
- Manage corporate email correspondence, respond to inquiries from internal teams and external partners, and facilitate clear, professional communication aligned with a warm and authentic tone.
Flexible work from home options available.
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